Hours: Full-time
Reports To: Office Manager / Department Supervisor
Job Summary:
We are supporting the search for a reliable and organized administrative assistant to support the smooth running of our client's office. The successful candidate will provide general administrative support, assist colleagues, and ensure that day-to-day operations are efficient and professional.
Key Responsibilities:
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Answering and directing phone calls, emails, and correspondence in a professional manner.
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Greeting visitors and ensuring a welcoming office environment.
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Managing calendars, scheduling meetings, and arranging travel if needed.
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Data entry, filing, and maintaining accurate records (digital and physical).
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Preparing reports, presentations, and documents as required.
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Ordering and managing office supplies.
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Assisting with basic bookkeeping or expense reporting (if required).
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Supporting colleagues with administrative tasks and ad hoc projects.
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Ensuring compliance with company policies and procedures in all office operations.
Essential Skills and Qualifications:
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Proven experience in an administrative or office support role.
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Strong organisational and time-management skills.
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Excellent written and verbal communication skills.
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Proficient in Microsoft Office (Word, Excel, Outlook) or similar office software.
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Attention to detail and problem-solving skills.
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Ability to prioritise tasks and work independently or as part of a team.
Desirable Skills:
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Experience with databases or CRM systems.
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Basic accounting or financial administration experience.
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Knowledge of office management procedures and equipment.
Personal Attributes:
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Professional and friendly demeanour.
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Flexible and adaptable to changing priorities.
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Reliable, punctual, and proactive.
Benefits:
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Paid annual leave and statutory holidays.
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Pension contribution scheme.
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Opportunities for training and career development