- Cabot Circus, Bristol
Job Purpose - To provide administrative support to Site Operations.
Duties & Responsibilities
1. Place supplier orders using the CAFM system.
2. Input timesheets into the relevant systems.
3. Produce quotations in the required format and in line with the agreed process.
4. Upload information to the clients' systems as required.
5. Update the clients' CAFM system promptly as required.
6. Compile reports to enable the Company to fulfill its contractual obligations.
7. Liaise with the operations team from engineer to director level.
8. Raise AWS sheets accurately and timely, and follow up on outstanding AWSs.
9. Maintain WIP below 3 months.
10. Gather all information necessary for credit notes.
11. Handle invoice queries and resolve issues satisfactorily.
12. Organize and file documents, and raise invoices for completed work promptly.
13. Perform other general administrative duties as needed.
14. Ensure the Company is presented professionally at all times.
15. Follow company administration procedures.
16. Carry out any other reasonable instructions from management.
17. Attend team briefings as required.
18. Cooperate with the company to meet its moral and legal duties.
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