Role Purpose: Joining the Project Management team and reporting to the Programme Director, the Project Administrator will be responsible for providing an oversight and coordination of projects to ensure governance and assurance across the portfolio. The Project Administrator will provide support to the business from launching projects to closure. Providing ad-hoc support in document submission, filing and auditing for high-value contracts where required. Where and when capacity exists, the Projects Administrator will have opportunity to oversee and deliver internal trials, demo or small research and development projects – providing an opportunity to develop core Project Management Skills for career progression. Key Responsibilities: Support the generation of a dashboard for project adherence, inc. undertaking audits of artefacts and change management process. Assist the project management team (where required) to keep master schedules up to date with progress and changes. Set up and manage action log following Project Management Reviews Ensure new contracts (to be executed as projects) are set up correctly in the MRP systems and PMO repository system, to process changes to those contracts as they arise and to co-ordinate timely invoicing with the finance team. Working closely with business functions to expedite specific milestones in line with contractual requirements. Responsible for the timely closure of projects, working with the functions to close out remaining actions, ensuring appropriate handover activities have been completed to get off contract. To assist the Project Scheduler with resource planning (RP) and reporting. Create and maintain a document register (for projects that require them) for auditing and document control. Handle all incoming and outgoing documents (where requested), ensuring all records are up to date and traceable and change requests are created. A dditional Responsibilities: Support and assist colleagues as required in the support of milestones and deliverables. Develop a basic knowledge of all products delivered by Chess. Participate in and contribute to continuous business improvement. Complete all administrative actions on time and accurately including status reports and annual mandatory compliance training modules. Skills & Experience Essential Organisational Skills – ability to manage multiple tasks and prioritise effectively. Communication Skills – Excellent verbal and written communication skills to interact with team members and stakeholders Technical Proficiency – Familiarity with project management tools (MS Project) and Microsoft Office Suite. An awareness of the project management role within an Engineering and delivery environment Personal Attributes Demonstrates our company values of Teamwork, Integrity, Excellence and Courage Implement a methodical approach to project tasks, with an eye for detail The ability to work independently when required A flexible, conscientious, and diligent attitude Excellent communication, interpersonal and written skills A resilient and adaptable approach at all times Work life balance: 37.5 hour working week Lunchtime finishes on a Friday Hybrid / flexible working arrangements 28 days annual leave Christmas closure Holiday purchasing scheme Benefits: Group pension plan – matched contributions up to 5% Income protection scheme Employee Assistance Programme gives you and your family access to 4 key services including remote GP service, second opinion, mental health pathway service and physiotherapy consultations Life assurance policy, including bereavement counselling and probate helpline Company shares incentive plan and save as you earn scheme Electric vehicle salary sacrifice scheme Wellbeing initiatives, including access to wellbeing app and the addition of mental health support for all employees. Plus, regular activities across our sites to support and promote wellbeing Regular sports and social activities Gym membership discounts Reward platform (high street discounts, employee benefits, health, and wellbeing offerings). Recruitment referral bonus scheme Excellent learning & development opportunities Great working environment with free, onsite car parking across all our locations Security Clearance Requirements: Due to the nature of our business, our staff need to be able to obtain UK Security Clearance as a mandated requirement. Therefore, if successful, you will need to provide proof of identity, employment history and right to work in the UK, along with proof of UK residency for at least five years.