Receptionist/Administrator Based in Ballymoney, my client is a well-established organisation who provide quality housing, support, care and employment services to their customers. This is a temporary role. Working hours: 37 hours per week. Pay Rate: £13.86 p/h Job Role: You will be responsible for providing full administrative, clerical and telephone support service to ensure the efficient running of the business. Essential Criteria: A minimum of 12 months' administrative experience within a busy office environment A minimum of 4 GCSEs (or educational equivalent) at grade C or above including English and Mathematics IT proficient with experience of using Microsoft Office application to include Word, Excel and Outlook Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels Ability to prepare information for reports and/or other documents Ability to work in a fast-paced environment and manage/prioritise a busy workload while adhering to deadlines Ability to work as part of a team as well as on your own initiative Strong attention to detail and accuracy Flexibility to work outside of normal working hours Desirable Criteria: A relevant Administrative or Computer Operation qualification eg: ECDL, RSA/OCR Word Processing Stage II Experience gained in a public facing/receptionist role Experience of updating and amending website/social media content Main Duties and Responsibilities: The efficient operation of the reception area, screening and responding to/directing incoming phone calls, emails, and inquiries in a professional manner. Performing administrative tasks e.g.: filing and creating documents and organising meetings, minute-taking. Receipt, sorting, distribution, collection, and dispatch of Royal Mail. Ordering and maintaining office supplies for premises (stationary, envelopes, pens, paper etc). Greeting visitors in a professional manner, following sign-in procedures, issuing visitor's badges. Maintain and update computerised diary for meeting rooms. Receive and acknowledge receipt of compliments and complaints, adhering to procedure. Data input of accident/incident information, prepare reports and statistics. Assist with website/social media content, updates, and amendments. Generate, distribute, and collate organisational surveys/data, assist with compilation of results. Assist in the undertaking of process and compliance audits within the directorate. Responsible for petty-cash handling and creating purchase orders and invoicing. Generate and distribute Staff ID Cards. Assist Corporate Services Team with the planning and co-ordination of corporate events. Support the Human Resources department with recruitment processes (as & when required). Monitor compliance with registration requirements (public facing register). Skills: Receptionist Admin Ballymoney Temporary
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