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Position Title: Office Manager
Location: Tiverton, Devon
Department: Construction Operations
Reports To: Construction Project Manager / Director of Operations
Employment Type: Full-Time
Salary Range: £30,000
Our client is an established construction firm specialising in Domestic and Commercial projects. They are dedicated to delivering high-quality projects on time and within budget and are seeking a highly organised and efficient Construction Office Manager to support their operations and ensure their office runs smoothly.
Job Summary:
The Office Manager will oversee the administrative functions of the construction office and support project management teams. This role requires a detail-oriented professional with strong organisational and communication skills who can manage multiple tasks in a fast-paced environment.
Key Responsibilities:
* Office Administration:
* Manage day-to-day office operations, ensuring a productive and efficient work environment.
* Oversee office supplies inventory and place orders as needed.
* Handle incoming and outgoing mail, courier services, and shipping logistics.
* Maintain and organise office files, both physical and electronic.
* Project Support:
* Assist project managers and teams with administrative tasks, including scheduling meetings, preparing reports, and maintaining project documentation.
* Coordinate and track project timelines, milestones, and deliverables.
* Prepare and distribute meeting agendas, minutes, and follow-up action items.
* Process invoices, purchase orders, and expense reports.
* Assist in budget tracking and financial reporting for projects.
* Coordinate with the finance department to ensure accurate and timely payments.
* Human Resources Support:
* Assist with onboarding new employees, including preparing orientation materials and coordinating training sessions.
* Maintain employee records and manage timekeeping systems.
* Coordinate with HR on benefits administration and compliance with company policies.
* Communication and Coordination:
* Internal and External phone calls.
* Communicate effectively with subcontractors, suppliers, and clients.
* Ensure compliance with company policies and industry regulations.
Qualifications:
* Experience: Minimum of 3-5 years of experience in office administration, preferably within the construction industry.
* Skills:
* Proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
* Familiarity with construction management software (e.g., Quickbooks and Zero) is a plus.
* Excellent organisational and time management skills.
* Strong written and verbal communication skills.
* Ability to multitask and prioritise tasks in a fast-paced environment.
Personal Attributes:
* High level of professionalism and integrity.
* Strong attention to detail and problem-solving skills.
* Ability to work independently and collaboratively as part of a team.
* Strong interpersonal skills and the ability to build relationships with stakeholders.
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