Team EA & Front of House
A fantastic opportunity has arisen for an experienced, intelligent Team Executive Assistant & Front of House to join a highly successful financial services firm in Victoria! This is a very exciting role that allows the successful candidate to work on a wide variety of duties with the opportunity to really make the role their own!
The individual will be responsible for a wide range of activities, including front of house management, calendar management, travel coordination, and expenses as well as handling confidential information. The ideal candidate will be a proactive problem solver with strong attention to detail.
What you’ll be doing:
1. Team/ admin support 70% Front of House 30%
2. Manage complex calendars for multiple executives
3. Book travel (with different time zones ) for multiple team members
4. Manage all incoming phone calls, direct callers to most appropriate source
5. Process expenses
6. Front of House management
7. Organise and prepare meetings
8. Manage daily needs and tasks as requested by team members
9. Provide administrative and clerical support
The Candidate:
You must be very personable and attentive at all times to create a pleasant experience for all employees, visitors and clients as you will be the face of the company.
10. Must have at least 2 years front of house/office management experience within financial industry
11. At least 1 year experience in expense and travel portals (Concur)
12. Excellent verbal and written communication skills
13. Highly proactive and organised with exceptional attention to detail
14. Strong MS Office skills (Word, Excel, PowerPoint, etc
Benefits:
15. 3 days a week paid lunch
16. Medicash healthcare to claim back receipts for dentist etc
17. Private healthcare with Vitality
18. Life assurance
19. 25 days holiday + bank holidays
This is a permanent role 5 days in the office.
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