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Job Title: Office Manager/ Executive Assistant to the Managing Director
Are you an Office Manager/EA who has a positive and can-do attitude and wants to be part of an energetic team. We are a long-standing family run business who are an industry leader in providing Fire, Security, Reception and Data system solutions. This then could be the ideal opportunity for you.
We are looking for a highly organised and proactive Office Manager / Executive Assistant to provide comprehensive support to the Managing Director while managing the day-to-day operations of a busy office. This is a full-time, on-site role, ideal for someone who enjoys being at the centre of the business and taking ownership of office operations.
Role Responsibilities and Duties
* To create a stable, well organised environment where teams can perform to their best ability.
* Oversee office operations, systems, and policy & processes
* Manage suppliers, including office equipment, cleaning and security.
* Ensure all administration for compliance testing and accreditations – Lead internal & external audits
* Management and control of QHSE policies and online portals, ensuring compliance with internal policies and procedures
* Manage IT Systems, facilities, and administrative workflows
* Manage fleet, including MOTs, servicing, Insurance and compliance of company vehicles
* Support payroll process
* Anticipate issues and resolve them before they disrupt work
* Full EA support to MD including diary management, travel, expenses and coordinating meetings and events both internal and external
Qualifications & Experience Required
* Proven experience in office management and EA support
* Strong organisational, communication, and problem-solving skills
* High level of discretion and professionalism
* Ability to work independently and manage multiple priorities and projects
* Detail orientated approach
* Proficient user of MS Office Suite (Word, Excel, Outlook, PowerPoint, Visio)
* 5 years’ experience in an Office Manager/ EA role
* Demonstrated business acumen
* Exposure to Board level and/or confidential matters
* Internal and external stakeholder management
* Experience in a fast-paced growing environment
What we offer
* A varied and influential role working closely with senior leadership
* Supportive and collaborative working environment
* Competitive salary and benefits including Company Health Insurance
* Opportunity to shape office operations and make a real impact
* Salary: £40,000 per annum
* Hours of work: Mon-Fri 8am-5pm
* Holidays: 20 days plus Bank Holidays per annum (increasing annually to a maximum of 25 after 5 years)
* Benefits: Company Health Insurance, Performance related annual bonus
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