Job overview
An exciting new opportunity has arisen in Endoscopy for a ward clerk position that offers a refreshing and unique variation from the standard role, with the chance to shape the role and manage your time across diverse responsibilities. Examples below demonstrate the extended requirements
1. Supervising patients in discharge area, showing trust values and behaviours by ensuring patients and relatives comfort including making refreshments.
2. Ordering, kitchen supplies an items on Iproc
3. Handing out bowel prep packages
4. Management and organisation of site storage documentation
5. Clo Tests
6. Transport Bookings
7. Liaise with nurses and handover patients in discharge lounge
8. Patient queries and dissemination
9. Confirming patient appointments for the next day
Main duties of the job
Responsible for ensuring the administrative and clerical work related to patient care
are competently managed. To provide and effecting day-to-day clerical support to
facilitate the smooth running of the ward alongside the ward manager and senior
colleagues. This job role covers clerical duties meeting and greeting staff, patients
and visitors answering the telephone and dealing with all enquires.
Ensure that all paper and computer stored data surrounding a patient episode is
completed accurately and promptly. Input, update and monitor patient confidential
information on Careflow alongside other Trust systems.
To deal efficiently and in professional manner enquires from both patients and staff
internally and externally.
Working for our organisation
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Ensure notes are in appropriate condition, all results/reports, nursing notes filed
and TTO filled in, Notes are booked/tracked out to appropriate source in keeping
with patient confidentially procedures.
• Assist nursing staff with the discharge process (chasing TTO’s, equipment etc) to
allow nurses more patient facing time.
• File chronologically any loose notes located with the case notes.
• Produce documentation for patients detailing admission and any other requested
information in conjunction with the trust confidentially policies for insurance
companies, NHS organisations or government agencies.
• Responsible for the updating and maintaining of the inpatient transfer list in order
for the ward co-ordinator to organise the admissions.
• For elective patients ensure that all patient files are obtained ready for the patient’s
admission
• Act in role of fire warden if appropriate training provided
Person specification
Clerical Experience
Essential criteria
10. Clerical Experience
Equality Diversity and Inclusion
Essential criteria
11. Evidence of having undertaken own development to improve understanding of equalities issues
12. Evidence of having championed diversity in previous roles (as appropriate to role).
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications