Job Summary
JOB DESCRIPTION
We are seeking a proactive and self‑motivated Accounts Assistant to join our growing Finance Team on a temporary 15‑month contract to cover a period of maternity leave. In this busy and varied role, you will bring a meticulous, organised approach while developing your skills and contributing effectively within a small, collaborative team. Strong prioritisation and workload management will be essential to delivering high‑quality support in a fast‑paced environment.
Primary Duties & Responsibilities .
Manage centralised accounts payable mailbox and administer Kofax system
Input purchase invoice details through Oracle System
Prepare electronic payment runs either by BACS or international transfer
Direct contact for all incoming accounts payable & payment queries
Maintain & actively work the invoice query log in collaboration with stores and purchasing departments
Direct contact for new supplier accounts
Maintain/update creditor/debtor account details
Enter accruals and prepayment journals
Process weekly expense claims
Manage company credit card scheme and expense postings and reconciliations
Manage data archive records with Iron Mountain
Other Duties As Required
Assist with general areas of administration including mail for accounts payable
Record petty cash transactions including cash advances
Assist Finance Manager with general accounting requirements as and when required
Education & Experience
Knowledge of MS Office/Outlook and Oracle (or similar large ERP system)
Experience in a high-volume transactional environment
Experience of multi-currency transactions and settlements
Working to tight corporate deadlines in a large multi-national company
Attention to detail & transactional accuracy
Accountable & ownership of assigned duties & activities
Team Player – work as part of a team in a collaborative manner
Process Improvement – maximise efficiency and ability to improve end to end processes
Resilience – absorb change & new work practices in line with business requirements
Communication – be able to work cross functionally and to articulate ideas and suggestions
Preferred Additional Skills .
SKILLS & OTHER REQUIREMENTS
Demonstrated problem solving and work prioritisation skills.
Ability to keep up to date with technology and apply to business strategic plan.
Ability to achieve results independently or working with others.
Excellent interpersonal and communication skills; ability to communicate effectively with end-users, management, and staff.
Ability to handle multiple priorities involving internal customer requests and demands.
Ability to excel in a cross-organisational, cross cultural, global team environment.
Handle special assignments promptly and professionally.
Set a high standard of ethics, professionalism, and competency.
About Us
Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us
Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.