Medical Records Administrator | Edinburgh | Private Hospital | Weekends only | Zero hour contract | Competitive hourly rate plus excellent benefits
Spire Edinburgh Hospitals are recruiting for a Administrator to join their Medical Records team on a bank basis to provide clerical support within the Medical Records department to ensure an effective and efficient case note filing and extraction service to all users. This will include retrieval, tracking and filing of case notes, identify and filter case notes in accordance with Spire Policies.
Since 1984 Spire Edinburgh Hospitals have been delivering outstanding healthcare in the east of Scotland. We work with leading consultant physicians and surgeons to offer an extensive suite of services for diagnosing and treating a wide range of conditions.
Contract Type:Bank/Zero hours
Working days: Saturday-Sunday
Duties And Responsibilities (not limited to):
* To record and track, the movement of case notes into each department using Trackfile
* To file case notes and other documentation in order to ensure a prompt and accurate retrieval
service.
* To extract case notes in a timely manner ensuring that items are correctly booked out of the library
to the new destination and either sent or made available for collection to the ward, clinic or office
requesting the notes.
* To maintain case note folders to agreed standards: filing documentation within designated sections
of the folders replacing contents into with new folders, in order to support clinicians in locating and
recording information.
* To check the case note attendance details, dates and alert sheets against the Patient Administration
System to ascertain if the notes can either be destroyed, fall into the category of off-site storage or
need to be merged with another active set of notes.
* To assist in the maintenance of evidence files by checking for completeness, following up requests
for missing items and ensuring that all documentation received is current and stored in a structured
format in readiness for inspection.
Who We're Looking For?
* Good standard of secondary education with demonstrable literacy and numeracy skills
* Knowledge of GDPR and the Data Protection Act Computer/IT literate
* Excellent interpersonal and communication skills.
* Ability to build and maintain effective working relationships, both internally and externally
* Strong focus on delivering and meeting customer expectations
* Confident telephone manner with the ability to communicate with a wide range of customers at all levels
* The ability to work effectively as part of a team
We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
* Bank colleagues are paid weekly
* We offer competitive rates to our bank colleagues who work on a flexible basis, often to cover busy periods, sickness, or annual leave
* Save an average of £50 per month with our free onsite car park
* Access to Spire Healthcare pension
* Access to Blue Light Card
* Free uniform
* Free DBS
* Full induction, including mandatory training updates
* Opportunities for further training and progression into permanent posts
* Knowledge, support and guidance through your recruitment journey from Spire’s specialist Resourcing Team
We commit to our employees well-being through work life balance, on-going development, support and reward.
Our Values
* We are extremely proud of our heritage in private healthcare and of our values as an organisation:
* Driving clinical excellence
* Doing the right thing
* Caring is our passion
* Keeping it simple
* Succeeding and celebrating together
Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 38 hospitals and over 50 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.
For us,it's more than just treating patients; it's about looking after people.
Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Job Info
* Job Identification 25611
* Job Category Patient Support
* Posting Date 12/31/2025, 11:11 AM
* Apply Before 01/16/2026, 11:11 AM
* Job Schedule Part time
* Locations 122 Corstorphine Road, Edinburgh, Edinburgh, EH12 6UD, GB
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