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Job title: Accounts Payable Administrator
Hours: Part time, 20 hours per week
Based from: Remote/Gloucester
Reports to: GBE Assistant Accountant
The Role
This role is responsible for supporting the maintenance of the purchase ledger, including the processing of invoices for payment and reconciling supplier statements in order to ensure the finance team achieves its deadlines and targets.
Duties and Responsibilities
1. Post and process supplier and subcontractor invoices to relevant accounts using Sage /Eque2
2. Portal logins - download and posting of invoices following approval
3. To ensure invoices agree to purchase orders and query with the purchasing team & Project Managers when there are differences
4. Sorting and distribution of invoices and credit notes via email
5. Coding of invoices and arranging sign off by department managers
6. Reconciling all supplier statements received in a timely manner to ensure the accuracy of financial reporting and payments to suppliers
7. Communicating with suppliers to raise any invoice queries or request copy invoices in a prompt manner, by phone and email
8. Ensuring excellent electronic filing of invoices and maintenance of purchase ledger folders
9. Processing expenses and credit card statements
10. To provide ad-hoc support to the finance and senior leadership team as and when required
No job description can be entirely comprehensive, and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual's remit and capability, and consistent with the status and responsibilities of the role within the business.
Person Specification
Essential
11. Accounts Payable/billing and payment experience
12. Excellent communication skills
13. Excellent organisational and time management skills
14. Good working knowledge of MS Word and Excel, and confident using IT software
15. Excellent attention to detail, sound problem-solving skills and analytical thinking
16. Ability to prioritise workload as per operational need
17. Ability to work to a timetable and meet deadlines
Desirable
18. Knowledge of Sage & Eque2
19. Excel experience
20. Experience of multi-currency purchase invoice processing
We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.
Working Conditions
We provide flexible working arrangements, combining remote work with on-site presence at our open-plan Gloucester Head Office when required. The position involves extensive use of company systems, multiple screens, and various IT applications, making it primarily desk-based.
Group Compliance
As part of the companies compliance to The Health & Safety at Work Etc Act, ISO for Quality, ISO for Environmental and ISO for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:
21. Compliance to all legislative and British Standard requirements
22. Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required
23. Maximise customer satisfaction with the services provided by GBE Converge
24. Working to reduce, renew and recycle any waste on and off our sites including our offices
25. Protect the environment and ensure use of toxic materials is avoided where possible
26. Work to best safe practice and ensure actions do not cause harm unto themselves or others
27. Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
28. Ensure all minimum training requirement are met in compliance with the relevant ISO standards
29. Ensure that any Information Technology ‘incidents' are effectively reported and resolved in a timely fashion (internally or externally)
30. Maintain clear desk and screen at all times
31. Compliance to ensure no deliberate breaches in security information and/ or systems
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .