ARM are
delighted to be supporting one of our clients with the recruitment of an Administration Manager on a permanent basis.
The Admin Manager will organise all administrative activities across all departments, oversee a team of administrators, and carry out key account administration for the business.
What you'll be doing:
1. Schedule routine maintenance and emergency breakdown/remedial visits.
2. Update engineers' movement sheet as applicable.
3. Ensure service reports, quotations and invoices for all departments are issued within key timescales.
4. Create sales orders, purchase orders and invoices in ERP system.
5. Manage customs clearance and Argos cases, maintaining required records and communications.
6. Review tender opportunities daily.
7. Produce and submit tender responses.
8. Ensure engineers have required certification to access customer site, regularly reviewing and updating training matrix as required.
9. Produce service reports and send to customers with sales invoice
10. Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job
11. Check engineer timesheets are entered correctly, and allowances and holidays reconcile.
About you:
12. Previous experience as an Administrator is essential.
13. Computer skills (Microsoft package as a minimum)
14. Excellent communication skills.
15. Excellent organisational skills.
16. Key customer account experience.
17. Confident in dealing with Engineers and stakeholders at all levels.
Disclaimer This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission.