Employer 279 University Hospitals Sussex NHS Foundation Trust
Employer type NHS
Site St Richards Hospital
Town Chichester
Salary £27,485 - £30,162 Per annum
Salary period Yearly
Closing 27/10/2025 23:59
Speciality Coordinator
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, ambition and values that have embodied the NHS for over 70 years.
Our hard‑working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
Job overview
Previous Applicants need not apply
The Respiratory team at St Richards Hospital is looking for a full time (37.5 hours) per week Speciality Coordinator to join their team to manage a full and comprehensive administrative service for the Consultants and medical staff.
* Act as the first point of contact for service users.
* Monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate.
* Coordinate and allocate work within the admin team to ensure the effective and efficient operation of the administrative function.
We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the medical staff. Previous secretarial/administration experience and excellent audio typing skills are essential. Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team.
Main duties of the job
* Review (Past) clinic arrivals/outcomes ensuring all actions have been completed on PAS
* Regularly review/booking and validate from Consultants f/u pending lists
* Action CRB (clinic rebook) requests for Consultants leave and template changes
* Track and chase results/diagnostics/patient updates
* Review future clinics to ensure utilised, highlighting any unutilised/capacity issues
* Support typing and booking of appointments
* Support the Care Group Support Manager/s and Support Specialty Coordinators as required
Person specification
* GCSE’s C or above in English and Maths and/or equivalent knowledge and experience
* RSA Stage III Typing or equivalent VRQ Vocational Level 3 or 4 or equivalent qualification
* Knowledge of Medical Terminology
* Significant experience as a Medical Secretary
* Excellent knowledge of a full range of administrative/secretarial procedures and systems
* Previous NHS work experience in an acute or primary care setting
Equality Diversity & Inclusion
* Evidence of having undertaken own development to improve understanding of equalities issues
* Evidence of having championed diversity in previous roles (as appropriate to role).
Important information for applicants:
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences and motivations—elements that are essential to a fair and accurate evaluation. Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications.
Further Information
For help with the application process for Nursing vacancies, please email uhsussex.nursingteam@nhs.net.
For help with the application process for Non-Nursing vacancies, please email uhsussex.nonnursingteam@nhs.net.
Application numbers
This advert has been capped for a limited number of applications; therefore, it will close once the cap has been reached. We encourage you to submit your application as soon as possible if you are interested in this post to prevent you from missing out on applying for this opportunity.
Contact
Name: Sarah Walsh
Job title: Deputy General Manager - Internal Medicine
Email: sarah.walsh64@nhs.net
Telephone: 07448 497556
Please contact Respiratory Speciality Coordinators for additional information: Extn - 32475, 32474
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