Owen Reed is looking for a Facilities Assistant for a top law firm in London.
We are seeking a proactive and reliable Facilities Assistant to join a prestigious international law firm in London. This is a varied, hands-on role supporting facilities, office services, post room operations, and reprographics. It’s ideal for someone who enjoys a busy environment, takes pride in maintaining high standards, and can deliver excellent internal service across the firm.
Key Responsibilities
Office & Facilities Support
* Manage post room duties including deliveries, scanning, courier bookings, and overseas dispatches.
* Carry out regular post collections and distribute mail across all office floors.
* Monitor office equipment and arrange engineer call-outs when required.
* Track and replenish stationery and supplies, keeping all areas tidy and organised.
* Set up, move, and reconfigure rooms for meetings and internal use.
* Assist with manual handling such as moving boxes, files, and furniture.
Onboarding, H&S & Environmental
* Support new joiner and leaver processes, following set checklists.
* Handle confidential waste and recycling collections.
* Maintain refuse and storage areas, escalating issues when required.
* Provide reception/security desk cover for scheduled breaks.
Reprographics Support
* Assist with printing, scanning, photocopying, binding, and document finishing.
* Ensure all work is accurate, high quality, and completed to deadline.
* Maintain up-to-date knowledge of reprographics equipment.
What We’re Looking For
* Experience in Facilities or Office Services, ideally within a professional environment.
* Strong communication skills with the ability to interact at all levels.
* Good working knowledge of Microsoft Office and reprographics machinery.
* Highly organised, practical, and able to prioritise tasks independently.
* Professional, proactive, and a strong team player with a positive attitude.
* Able to maintain confidentiality and work flexibly when needed.
Hours
37.5 hours per week, working within a rota between 8:30am–6:00pm. Flexibility required during peak periods.