Overview
Our Story
Our small Canadian-born business was founded in 1978 and has become a global organization that now spans 120 locations across 20 countries. Our expansion has been rapid, but what matters most is the common belief that drives all 5,000 of our people to be a different type of real estate organization. We believe that the places in which we live, work and play have the power to make us happier and healthier, and we are united by a shared sense of purpose, to have a positive impact on people’s lives. In short, we are a global commercial real estate advisory firm with a simple aim for real estate to play a leading role in creating vibrant buildings, cities and places that deliver long-lasting social value and economic impact.
Why Work for Us
We believe that our industry is changing, and we want our business to be a melting pot of curious minds, passionate hearts and strategic intelligence. Our culture respects diversity and seeks individuals who can step up and change the game. We provide a place where you can collaborate with like-minded people. Collaboration is embedded in the way we work, with autonomy to collaborate on client relationships, engage teams across the business, lead operations, work on projects, participate in strategy and contribute to our growth. Our distinctive Principal-led, privately-owned model puts us in the enviable position of offering every employee the opportunity to own a share of our business and the ability to become a Principal. This role carries voting rights, so our people have a real say in the future direction and operation of our business.
Responsibilities
* Process supplier purchase invoices and manage related queries across both AY and client systems in line with the procedures for internal and external systems.
* Match and batch supplier invoices to purchase orders once approved.
* Naviagte the Finance systems for an authorised PO to match or chase PO numbers from onsite team; contact supplier to advise and request all future invoices quote an order number.
* Scan invoices into the Finance systems.
* Answer calls and respond to emails for supplier queries within 48 hours.
* Answer calls and respond to emails from staff within Avison Young within 48 hours.
* Reconcile, review and report on supplier statements; request copy invoices from the supplier or scan to the Building Manager/Surveyor for current status if the invoice is unauthorised.
* Resolve and review credit balances on both client status and creditors ledger, ensuring allocation of funds or recovery of balance.
* Distribute and manage queries received via the shared mailbox during rotation of duties with the accounts payable team.
* Send rates bills received for approval and monitor and chase for approval; raise the ETL file for approved rates bills loading into the finance system.
* Support the Risk register process of all supplier correspondence.
* Clearly follow the processes and procedures in place for this work.
* Complete filing and preparation of all paperwork into the filing system.
* Strong organisation skills to prioritise and plan workload; ability to escalate appropriately when necessary; ability to work on own initiative and within a team; demonstrable achievement of KPI’s and internal targets; experience of high-volume environment; experience with Excel reporting; experience liaising with stakeholders at all levels; excellent verbal and written communication skills.
Qualifications & Experience
We are looking for candidates who have experience in a high-volume environment, with capabilities in Excel reporting and stakeholder liaison. Strong communication skills, proactivity, and the ability to work both independently and within a team are important.
Inclusion & Diversity
At Avison Young, we’ve always put people at the heart of what we do. In recent years, we’ve increased the diversity at our board, leadership and Principal levels. We stand for empowering women and have a Women’s Network with more than 500 members for networking and learning to promote access, opportunity and inclusion in our industry. Our global DEI steering committee shapes our strategy to increase industry access for underrepresented groups and accelerates initiatives led by employee resource groups, including Women’s Network, Black Professionals and LGBTQ+ groups. The steering committee’s work examines policies and practices, creating accountability for results and communicating progress to our executive leadership, clients and communities.
Equal Opportunity & Accessibility
Avison Young is an equal opportunity employer and is committed to treating all employees and job applicants equitably. We implement strategies that advance underrepresented communities in commercial real estate careers. As a Disability Confident Employer, we are committed to removing obstacles to inclusion. If you need adjustments to support your application or recruitment process, such as information in alternative formats or access accommodations, please contact us at careers.uk@avisonyoung.com. We will do everything we can to help. If you are not sure you have all the skills in the person specification, please still apply. We value passion and potential in our employees.
Additional Information
Some roles may be remote and some may be office-based, but you will need to confirm you have the right to work in the UK.
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