What you’ll be doing
as a Personal Assistant
1. Schedule and coordinate meetings, appointments, and events across teams; manage diary conflicts and plan time effectively.
2. Support inbox management; flag priorities and ensure prompt communication between Directors and stakeholders.
3. Book travel, accommodation, and transport as required, process expenses promptly and in line with company policy.
4. Prepare agendas, coordinate meeting logistics, and take accurate notes; follow up on key action items as required.
5. Welcome visitors professionally and courteously; arrange hospitality and meeting room set-up where needed.
6. Liaise with HR and candidates to schedule interviews, support onboarding activities and induction coordination.
7. Help organise team events, internal meetings, or occasional offsite activities and social functions.
8. Handle sensitive information with care and always act with discretion.
9. Provide holiday/sickness cover for other PAs where needed; work collaboratively with EAs/PAs and the wider support team.
Location: Hybrid from our Reading office, Clearwater Court, with some ad hoc site visits required.
Salary: This position pays a salary between £35,000 and £42,000 per annum, depending on experience.
To thrive in this role, the essential criteria are:
10. PA Experience – 2+ years in an administrative or PA role supporting multiple senior leaders or teams.
11. Diary Management - Confidently coordinating diaries and meetings, both virtually and in person.
12. Communication Skills - Strong written and verbal communication; ability to engage with all levels.
13. Organisation & Time Management - Ability to manage multiple tasks and priorities with minimal supervision.
14. Team Collaboration - Works well with others and supports colleagues when required.
15. Attention to Detail - Demonstrates accuracy and consistency in written and administrative work.
16. Discretion & Professionalism - Trusted to handle sensitive or confidential information appropriately.
17. Microsoft Office Suite - Proficient in Outlook, Word, PowerPoint, Excel, and Teams.
Extra qualities that would be a great fit for our team
18. Experience Supporting Multiple Leaders - Used to juggling competing priorities across multiple diaries.
19. Event Management - Experience coordinating off-sites or internal senior events.
20. Minute Taking - Comfortable capturing informal meeting notes or summaries.
What’s in it for you?
21. Competitive salary of between £35,000 and £42,000 per annum, depending on experience.
22. Generous Pension Scheme through AON
23. 24 days holiday per year, increasing to 28 with the length of service (plus bank holidays)
24. Access to lots of benefits to help you take care of you and your family’s health and wellbeing, and your finances – from annual health MOTs and access to physiotherapy and counselling, to Cycle to Work schemes, shopping vouchers and life assurance.
25. Performance-related pay plan directly linked to company performance measures and targets.