About your new role
The Facilities Office Manager is responsible for the efficient functioning of the office through a range of health & safety, administrative, financial and managerial tasks. The role ensures the smooth running of the office on a daily basis and involves managing and scheduling a team to meet varying workload demands.
Key Responsibilities
* Oversee health & safety for the site, work closely with the Head of Facilities, carry out risk assessments and attend quarterly Health & Safety meetings (travel may be required).
* Create budgets for all areas within responsibility, sign off authority with approval from the Head of Facilities.
* Ensure statutory compliance in all required areas within scope of responsibility.
* Develop and agree service provision and levels within all areas of responsibility in conjunction with the Head of Facilities and ROH.
* Maintain documented processes to deliver agreed service levels, develop, implement and maintain processes to deliver the agreed service levels within all areas of responsibility.
* Main contact and issue manager for all issues raised by the sites within scope of responsibility, escalation to the Head of Facilities.
* Meet monthly with the Head of Facilities, produce monthly reports for issue and board reporting.
* Day to day administration & management of contracts / suppliers, liaise with Contracts Manager and approve additional purchases outside of agreed contracts with Head of Facilities.
* Manage day to day issues with properties management agent(s) keeping Head of Facilities fully informed.
* Work closely with site ROH to deliver agreed service levels and support day to day running of the site, including the housekeeping and health and safety management of the office.
* Create and maintain office environment in line with our vision and values, optimise use of space within each office and provision and maintenance of security within site.
* Role in disaster planning.
* Goods receiving.
* First point of contact for issues, liaise with Head of Facilities to determine resolution route.
Qualifications and Experience
* Experience of development, management and operation of administrative systems and IT packages including Microsoft Office software.
* Management of Health and Safety experience.
* Excellent organisational and time management skills.
* Ability to lead and manage other staff.
* Ability to fulfil all spoken aspects of the role with confidence.
* Knowledge and understanding of managing people.
* Ability to work under pressure and meet conflicting demands within deadlines.
* Ability to communicate effectively at all levels.
* Flexible and positive approach to change.
* Willing to work as part of a team.
* Professional and customer service oriented.
* Ability to maintain a high level of confidentiality and discretion at all times.
* Team player.
* Polite, professional and enthusiastic manner.
About you
If you meet our criteria and think this is a role where you could bring enthusiasm and commitment, we look forward to receiving your application.
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