Administrative Specialist – Training Coordinator
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The Administrative Specialist- Training Co-Ordinator will be responsible for organising, managing, and overseeing employee training and development programs within the manufacturing facility, whilst also championing the site's audit schedule by creating, managing, and communicating it effectively. Additionally, they will manage internal communications to ensure clear, consistent, and timely information flow across departments and stakeholders regarding training, site initiatives, and employee recognition.
Your Responsibilities:
* Arrange Training Programs: organize and manage training initiatives, including, new hire orientation, safety protocols, equipment operation, quality standards, and leadership development.
* Assess Training Needs: help with arranging regular assessments of employee skills and knowledge gaps, in collaboration with supervisors and department heads, to determine training requirements.
* Track and Report Progress: Maintain records of employee training, certifications, and compliance with safety and quality standards. Ensure that employees are up to date on necessary certifications and training, working, and communicating closely with the Compliance and Department leads.
* Continuous Improvement: Evaluate the effectiveness of training programs and suggest improvements based on employee feedback, performance metrics, and industry trends.
* Vendor Management: Collaborate with external trainers or training vendors, if needed, to enhance training offers.
* Internal Communication Strategy: Manage internal communication strategies and plans to ensure consistent and transparent communication across all levels of the organization (communication schedule).
* Employee Engagement: Organise internal communication campaigns, newsletters, and updates to keep employees informed about company news, policy changes, and employee recognition programs.
* Leadership Communication Support: Partner with leadership to ensure alignment of messaging across the organization. Prepare presentations, talking points, and internal reports for executive meetings or town halls.
* Digital Communication Platforms: Manage internal communication tools, such as X20 screens and email newsletters, ensuring they are regularly updated with accurate, relevant information.
* Recognition Program Improvement: Ensure the recognition schedule is followed by the responsible personnel, communicate all nominations and winners on site by means of morning meetings, regular newsletters and X20 digital communications board.
* Management of the Site Audits: Manage the site audits schedule, liaising with auditors to ensure timely audits compliance.
Your Profile:
* Educated to A Level standard.
* Good IT skills/ knowledge across all MS Office packages and the ability to maintain/ develop/ record/ documentation control.
* A confident communicator with colleagues at all levels in a production and office environment.
* Good Prioritization and organization skills with strong attention to detail.
* A good team player approach.
* Analytical Mindset – capable of assessing training needs, tracking progress, and measuring effectiveness against KPIs.
* Problem-Solving Skills – able to identify training gaps, communication challenges, and propose effective solutions.
Seniority level: Associate
Employment type: Full-time
Job function: Production, Training, and Product Management
Industries: Food and Beverage Manufacturing, Manufacturing, and Wholesale Food and Beverage
Location: London, England, United Kingdom
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