Job Summary/Goals - The Compliance Analyst ensures the quality and regulatory compliance of technical documentation and maintenance records within the Computer-Aided Facility Management (CAFM) system. The role involves reviewing PPM documentation, validating completion records and providing comprehensive compliance reporting and presentations to clients.
Key Responsibilities
* Review and validate technical documentation and jobsheets uploaded to work orders in the CAFM system relating to building PPM activity.
* Ensure all PPM activities, maintenance tasks and remedial actions are documented and compliant with statutory requirements.
* Verify completion of maintenance activities against prescribed standards and identify gaps or non‑compliance issues.
* Maintain updated knowledge of statutory maintenance requirements across building systems.
* Review and assess Risk Assessment and Method Statements for compliance.
* Prepare compliance reports and performance dashboards for client presentations.
* Utilize Planon CAFM to extract, analyse and validate maintenance data.
* Develop and maintain compliance tracking metrics and KPIs using PowerBI.
* Ensure data integrity and accuracy within maintenance management systems.
* Act as point of contact for operational and supply‑chain teams on compliance matters.
* Support continuous improvement of documentation processes and compliance procedures.
* Ensure adherence to health and safety duties and follow the Health & Safety policy.
Key Performance Measures
* Alignment with annual IPMP.
Qualifications
* Minimum 2‑3 years of experience in compliance, maintenance or facilities management.
* Experience reviewing technical documentation and maintenance records.
* Knowledge of statutory maintenance obligations for building systems (mechanical, electrical, fire safety).
* Health and safety knowledge and understanding of relevant legislation.
* Experience reviewing Risk Assessment and Method Statements.
* UK Government Level 1B Security Check (SC) clearance.
* Experience with Planon CAFM or similar platform.
Desirable
* Proficiency in Power BI or similar BI and data visualization tools.
* Professional certifications in facilities or health and safety (e.g., IOSH).
* Experience in property or facilities management consultancy.
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