We have a vacancy for an experience Administrator / Coordinator within our Commercial and Charities team located in Cardiff. Your main responsibilities are to ensure efficient support to the team as well as the Head of Office (Cardiff), co-ordinate the BCS Data Protection courses for the firm and to deal with a broad range of administrative tasks, events and specifically assigned ad hoc projects. Our team comprises 8 specialist lawyers who service clients at regional and national levels. The ability to work through the medium of Welsh is desirable but not essential. The successful candidate will be joining a busy team who work in a collegiate environment. Key Duties Coordination of regular team meeting (room bookings, agendas, minutes) Organising File & WIP Reviews Booking internal and external events Organising work experience weeks Booking travel and accommodation Coordinating BCS Data Protection courses and examinations, to include securing bookings, preparation of materials and invoicing, and liaison with BCS Assisting with the development of coordination and delivery of the Public Sector Insights programme Coordination of Legal 500/Chambers and Partners submissions Drafting expense claims and processing Corporate expenses Aged debt/WIP reports and chasing Aged Debt for team Drafting bills for approval by Partners Professional Indemnity Insurance renewal Coordination of appraisals Provide admin support for bids, quotes and tenders Updating the team meeting BD / New Instructions spreadsheet Ad hoc administrative duties as required. Skills and Experience The successful applicant will be able to evidence previous commercial experience within a similar role ideally gained within Professional Services environment. Highly organised, accurate and strong attention to detail Adaptable, flexible and able to multi-task Able to work effectively with people at all levels Strong sense of customer service Excellent interpersonal skills; Comfortable engaging with Partners and staff across the team and across offices A strong sense of responsibility with the confidence to act on your own initiative An eye for efficiency with an aptitude for spotting process improvements. Excellent drafting and IT skills (Microsoft office including Excel and PowerPoint and Microsoft Teams) A working knowledge of financial management and accounts, and marketing and business development Capable of managing a varied and demanding workload Proactive and positive 'can do' attitude