Senior Administrator - Legal / Real Estate - PLEASE READ THE FULL SPEC
Department: Legal Support Services
Reporting to: Practice Support Manager
Office: Nottingham - Hybrid
Who would be a good fit for this role?
Experience working within a legal or professional services environment
Experience within a Real Estate function would be desirable
Advanced Microsoft Office skills
Strong document production and communication skills
Experience using document management/case management systems
Why is this role important and how does it fit into the team?
As the single point of contact for fee earners and the completion of their work, the role undertakes all aspects of the Practice Assistant role or, where appropriate, manages workflow by utilising Team Assistants and Shared Services, retaining ownership and accountability of tasks through to completion. The role provides a high-quality, comprehensive workflow management and organisational service to fee earners within the group, while delivering exceptional client service.
What does the role involve?
Administrative Duties
Assist with Land Registry applications and searches
Manage file opening and closing procedures, filing requirements and engagement letters, ensuring compliance at all times
Monitor key dates and ensure compliance procedures are maintained across all files and matters
Support fee earners with business development activities, pitches, presentations and scheduling meetings
Assist with maintaining CRM records and updating client contact information
Support the organisation of internal and external events, seminars and conferences
Manage diaries, travel arrangements, meeting rooms, itineraries, agendas and papers
Produce and maintain Excel spreadsheets
Act as the first point of contact for the team, handling queries and providing proactive support
Assist in tender processes, including collating information and preparing submissions
Arrange newsletters and briefings
Coordinate photocopying, printing, couriers and outgoing correspondence
Process digital dictation tasks
Maintain LinkedIn profiles and activity updates
Monitor enquiry inboxes and website queries
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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