Overview
The Purchase Ledger Clerk is responsible for ensuring accurate processing of P2P (Purchase to Pay) financial records, including supplier and expenses information. The role requires diligent completion of complex clerical and bookkeeping tasks and applying accepted procedures in preparing and maintaining accounting records.
Responsibilities
* Check, verify and process invoices following 3-way matching process
* Apply the correct ledger and sub-ledger coding when processing records
* Manage discrepancies, disputes and invoice approval issues, escalating where appropriate
* Maintain supplier records, using the company supplier maintenance processes
* Prepare the supplier payment runs in line with the Company timetable
* Ensure adherence to CIS legislation by ensuring that deductions are made from suppliers where required
* Check and process expenses, verifying that they are in line with the Company policy
* Manage discrepancies and approval issues, escalating where appropriate
* Assist in month end reporting procedures including preparation of accruals
* Work closely with the Purchasing department and suppliers to resolve issues and queries
* Identify improvements within P2P and overall finance processes
* Perform filing and general administrative tasks following Company policy and guidelines
* Carrying out other duties as assigned or required by management within your capabilities
Professional Practices and Skills
* Uphold the GMI mission and values in principle and practice, Assist with the investigation and response to financial information queries
* Record and analyse financial data using the organisations standard tools and processes
* Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts
* Assist with production of accurate financial information for the preparation of accounts
* Reconcile financial data, such as, preparation of reconciliations or review of reconciliations
* Investigate, resolve or escalate transactional queries and errors within their remit as appropriate
* Develop and maintain effective working relationships with stakeholders
* Communicate financial information in a way that non-finance stakeholders can interpret and understand
* Utilise digital skills to present key financial information using finance and accounting software and applications
* Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data
* Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications
* Record and analyse financial data using the organisations standard tools and processes
* Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts
* Assist with production of accurate financial information for the preparation of accounts
* Reconcile financial data, such as, preparation of reconciliations or review of reconciliations
* Investigate, resolve or escalate transactional queries and errors within their remit as appropriate
* Develop and maintain effective working relationships with stakeholders
* Communicate financial information in a way that non-finance stakeholders can interpret and understand
* Utilise digital skills to present key financial information using finance and accounting software and applications
* Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data
* Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications
Qualifications
* GCSE in English (grade GCSE level C/Grade 4 and above)
* GCSE in Maths (grade Level C/Grade 5 and above)
* Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
What You Bring
* Communication skills
* Attention to detail
* Organisation skills
* Customer care skills
* Problem solving skills
* Number skills
* Analytical skills
* Logical
* Team working
* Initiative
Experience and Development
* What you can do: Previous experience within P2P or similar Finance or administrative position would be advantageous
* Experience using Microsoft Business Central or Microsoft D365 accounting software would be advantageous
* Have, intend to study for, or be studying for an accounting qualification
Who You Are
* High attention to detail and excellent organisational skills
* Ability to work independently following Company guidance
* Good communication skills and ability to build and maintain relationships with key stakeholders
* Reliable & committed to the success of the Company
* Willingness and ability to learn new skills and use of technology/ relevant software packages
* Problem solving and disposition towards improving and changing
* Strong analytical & numeracy skills
* Excellent English verbal and written communication skills
* Computer literate with proficiency in Microsoft packages (Word, Excel, Outlook, Teams)
Experience
Experience of working in a finance team would be an advantage.
GMI is an award winning multi regional main contractor operating in a variety of diverse Construction sectors. Our founding principles to deliver hands on, on time and on budget are the heart of our success as we deliver projects with Trust, Integrity and Honesty throughout the United Kingdom.
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