Under the general guidance and supervision ofthe Finance Manager and within the limits of established policiesprocedures and Accounting Procedures Manual is responsible for theprocessing and scheduling of payments to suppliers andothers.
REGULAR DUTIES
HotelPayables
1. 1. Receives reviews andchecks all Sales Invoice Delivery Receipt Billing Statement and/orRequest for Payment (RFP) transmitted by requesting department andensures all must be in original copy valid and authorized.
2. 2. Process the Purchase Invoice in BusinessCentral
3. Invoice with Purchase Order Input theQuantity to Invoice in Purchase Order Module thenPost
4. Invoicing for nonPO transaction Input thenecessary information in Purchase Invoice with proper accountdimension and taxes to be charged. Then send forapproval.
5. Cash Advance for more than ThreeThousand Pesos (Php 3000)
6. Prepayment Invoicechecks the prepayment percentage allocation then Post.
7. 3. Prepares payment voucher for payables thatare urgently needed and due. Then send forapproval.
8. 4. Prints check voucher and attachedthe supporting documents. Sign and route to Finance ManagerFinancial Controller and General Manager forsignature.
9. 5. Route the approved and signedcheck voucher to authorized check signatories andmonitor.
10. 6. Prints BIR Form 2307 and attachedto signed check voucher
11. 7. Updates the signedchecks for release monitoring to be endorsed to General Cashier forcheck releasing.
12. 8. Filing and safekeeping ofpaidvoucher
1. MonthEndRequirements
1. ReconcilePurchases vs Posted Invoices (Item Received vs Item Invoiced) andmake necessary adjustment if applicable
2. Emailreminder to all Department Head of their Accrual for the month.
3. Prepares Journal Voucher for Monthly Accruals
4. Performs analysis of vouchers payable againstaging of accounts and reconciles subsidiary with theledger.
5. Reconciliation of AP Balance SheetAccounts
6. Prepares Monthly Accounts PayableAging
7. Assists in the analysis of monthlyFinancial Statements
8. Monthly Monitoring ofContracts and send reminder to concerned department for the nearlyto expire contract for renewal ifapplicable
1. Taxes
1. 1.Prepares Monthly Withholding Tax Expanded forRemittance
2. 2. Encoding of Quarterly Alpha listof Payees (Expanded) at BIR Alpha list Data Entry and submit thruEsubmission.
3. 3. Prepares Monthly Summary ofList of Purchases for VAT Remittance
4. 4.Encoding of Quarterly Summary List of Purchases (SLP) in BIR ReliefData System and submit thruEsubmission
PayablesRequirements
* Answers phone for queriessuch as payment to suppliers accounts and related matters (followup)
* Reconciles accounts with suppliers ifapplicable
* Reports to immediate superior anydeviations encountered in the policies andprocedures.
OTHERSTASK
* Compilation of audit requirementsif any
* Other tasks that may beassigned
COMPETENCIESAND SKILLS REQUIRED
* Extensiveknowledge of Accounting Principles and Accounts Payableprocesses
* Has knowledge in tax reportorialrequirements.
* Ability to work independently andtake initiative.
* GoalsOriented
* Leadershipadaptability Stress Tolerance Decision Making Communication GainingCommitment Impact andPersuasive.
* Managing workexecution initiating action work standards planning and organizingadministration andmanagement.
* Buildingrelationships building strategic working relationships Customerfocus Building Trust and ValuingDiversity.
EXPERIENCE
EDUCATIONALATTAINMENT
* Must possess a Bachelors/Collegedegree in Accountancy or any BusinessCourse
WORKEXPERIENCE
* At least 1 year experience in a hotelchain or equivalent
* Knowledgeable in Taxreportorial requirement
* With experience inaccounting system is an advantage
* ComputerKnowledge. Well versed in MS Office preferably inExcel.
OTHERS
GENDER & AGEPREFERENCES
* Male /Female
* 2540 yearsold
* PleasingPersonality
* Good Health (Fit towork)
* Fluency in English both oral andwritten.
* Good understanding of locallanguages
RemoteWork :
No