The closing date is 1st Oct 2025
Anticipated Interview date(s) Week beginning 6th October - to be confirmed
Job summary
To oversee the efficient and secure management of patient medical records within the Trust maintaining two medical records libraries in Taunton and Yeovil.
This role involves ensuring that medical records are accurately maintained, easily accessible, and securely stored in compliance with legal and regulatory standards.
The Medical Records Manager supports clinical staff by providing timely access to patient information, which is crucial for delivering high-quality patient care.
Additionally, they are responsible for implementing and updating policies and procedures related to medical records management, supervising a team of records staff, and utilising data analytics to improve service delivery.
Ultimately, the Medical Records Manager plays a vital role in safeguarding patient information and enhancing the overall efficiency of healthcare operations.
Main duties, tasks & skills required
To manage the medical records service across two sites at Priorswood and Yeovil serving Musgrove Park Hospital, Yeovil District Hospital and the community hospitals across Somerset
There are approximately 25 staff across both sites with the two sites currently using different core patient administration systems.
The main role will be to:
* Management of staff including recruitment, appraisal, sickness monitoring and capability monitoring
* Coordination of the daily operations of the medical records libraries, ensuring compliance with NHS standards and regulations.
* Plan and manage the allocation of resources to meet service demands.
* Monitor and analyse data related to medical records management to identify trends and areas for improvement.
* Prepare regular reports on the performance of the medical records service, including key performance indicators (KPIs).
* Ensure the confidentiality, security, and accessibility of patient records.
About us
At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:
* Flexible working options to help you balance work and life
* NHS pension scheme for long-term financial security
* Generous annual leave allowance to recharge and relax
* A strong focus on career development to help you grow and achieve your potential
Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.
We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.
Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.
The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.
Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.
Job description
Please see attached job description
To manage the medical records service across two sites at Priorswood and Yeovil serving Musgrove Park Hospital, Yeovil District Hospital and the community hospitals across Somerset
There are approximately 25 staff across both sites with the two sites currently using different core patient administration systems.
The main role will be to:
* Management of staff including recruitment, appraisal, sickness monitoring and capability monitoring
* Coordination of the daily operations of the medical records libraries, ensuring compliance with NHS standards and regulations.
* Plan and manage the allocation of resources to meet service demands.
* Monitor and analyse data related to medical records management to identify trends and areas for improvement.
* Prepare regular reports on the performance of the medical records service, including key performance indicators (KPIs).
* Ensure the confidentiality, security, and accessibility of patient records.
Person specification
Qualifications
Essential
Education to A Level standard or equivalent
English and Maths GCSE
Willing to undertake further study to enhance the ability to carry out job role more efficiently
Relevant Professional Management Qualification for example Certificate or Diploma of the Institute of Health Records and Information management (IHRIM)
For help with your application, contact:
Louise Coppin
Pay scheme
Agenda for Change
Band
Band 6
Salary
£ to £ Yearly
Contract
Permanent
Working pattern
Full-Time
Reference number
184-OL-PU-3285
Job locations
Priorswood Medical Records/Information Governance
Unit J, Crown Close
Taunton
Somerset
TA2 8RX