Contek are working with a reputable precision engineering business in Bicester, who are looking to expand their team.
25 hours per week. Hours are flexible to school hours
Job Purpose
A highly organised and detail-oriented Office Administrator to provide administrative, operational, and communication support across our organisation. This role is essential in ensuring the smooth day-to-day running of office operations, coordinating with multiple departments, and supporting ongoing projects and process improvements.
Key Tasks
Administrative Support
* Draft, format, and proofread communications, reports, and quotations.
* Manage incoming and outgoing correspondence, ensuring timely responses.
* Maintain accurate records and filing systems (both digital and physical).
Operational Assistance
* Update and maintain company databases, CRMs, and spreadsheets.
* Process invoices, purchase orders, and related financial documentation.
* Order office supplies and manage stock levels efficiently.
* Coordinate with other departments to maintain smooth workflows.
Communication & Liaison
* Serve as the first point of contact for internal and external queries.
* Distribute information and updates across teams promptly.
* Prepare meeting agendas, take accurate minutes, and circulate them.
Project & Process Support
* Assist in managing project timelines, deliverables, and documentation.
* Track progress and compile reports on key metrics.
* Support process improvements by identifying opportunities for efficiency.
Experience and Qualifications
Essential:
·Organisational skills – ability to manage multiple priorities effectively.
·Attention to detail – accuracy in work and thoroughness in record keeping.
·Time management – capable of meeting deadlines in a fast-paced environment.
·Communication – clear and professional verbal and written skills.
·IT proficiency – skilled in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
·ERP experience – knowledge of Efacsis desirable; other ERP systems an advantage but not essential.
·Problem-solving – proactive approach to resolving issues and improving processes.
Core Competencies
Qualifications
* Proven experience in an administrative or office management role.
* Familiarity with CRM systems and database management preferred.
* Ability to work independently and as part of a team.
Responsibility for Product/Equipment/Money
None
Responsibility for People
None
Additional Comments
In addition to your main duties, you may be required to carry out other duties consistent with your status and abilities as the company may from time to time require