Administrator – Ystwyth Medical Group
Uploaded 24 December 2025. Be among the first 25 applicants.
Job Summary
Salary available upon request. 37 hours a week. This post covers maternity leave, expected return to work January 2026, with pre and post overlap. The successful candidate should have a background in general administration and will interact with patients and other healthcare professionals both face to face and over the telephone. Accuracy and attention to detail are critically important. Ability to multitask and understand process and procedure.
Main Duties
* Have strong communication skills both spoken and written
* Always be motivated and enthusiastic
* Be able to work effectively within a team
* Display high standards of service and presentation
* Have a pro‑active and can‑do approach
* Stay calm and positive under pressure
In return, you can expect to receive full support from our Primary Healthcare Team.
About Us
We are a friendly family‑oriented practice situated in Aberystwyth, a beautiful coastal area in West Wales. Aberystwyth is a thriving university town which is also home to Welsh Government offices, Ceredigion County Council headquarters and the National Library of Wales. There are excellent primary and secondary schools in the area, along with numerous cultural and outdoor amenities including a leading arts centre, mountain biking, walking and numerous water sports.
Details
Date posted: 24 December 2025
Pay scheme: Salary available upon request
Contract: Fixed term, 3 months
Working pattern: Full‑time, flexible working
Reference number: M0044-25-0308
Job locations: Ystwyth Medical Group, Parc Y Llyn Retail Park, Llanbadarn Fawr, Aberystwyth, Dyfed, SY23 3TL
Job Description
Please see the attached job description and person specification outlining the core responsibilities of this role for review.
Experience
Essential: General administrative background.
Desirable: Experience of working in Primary Care.
Qualifications
Essential:
* Previous reception / customer service experience
* Understanding of the importance of confidentiality and discretion – GDPR
* Calm under pressure
* Well presented with good interpersonal skills
* Proficient in the use of email and internet
* Experience of using Microsoft software applications, including Outlook, Word and Excel
* Excellent communication skills both written and verbal
* Attention to detail
* Ability to work as part of a team
* Ability to work on own initiative
* Ability to prioritise tasks
* Reliability and flexibility
* Stress tolerance
Desirable:
* Welsh oral and written
* Knowledge of EMIS (Optum)
* Knowledge of QAIF and enhanced services
* Minimum of English GCSE/O Level
* Proficient in spelling, punctuation and grammar
* Relevant training or qualifications
* Experience in using GP clinical software
* Knowledge of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. Applications requiring a skilled worker certificate must present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here.
Employer Details
GP Practice in Wales
Ystwyth Medical Group
Parc Y Llyn Retail Park
Llanbadarn Fawr
Aberystwyth
Dyfed, SY23 3TL
Website: https://gpwales.co.uk
Seniority level
Entry level
Employment type
Contract
Job function
Health Care Provider
Industries: Administrative and Support Services
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