Administration Assistant (Engineering)| Spire Methley Park | FTC 12 months | Part time 30 Hours | Competitive Salary and Great Benefits
Spire Methley Park has a great opportunity for a Administration Assistant to work in there busy engineering department on
Job Purpose
To provide efficient and effective administrative support to the Engineering department.
Working Hours: 30 hours per week
1. Monday 08.30 -4.30
2. Tuesday day off
3. Wednesday 08.30-4.30
4. Thursday 08.30-4.30
5. Friday 08.30-4.30
Please only apply if you can commit to this.
Overall Responsibilities
6. Request, raise and reconcile all engineering purchase orders on SAP.
7. Facilitate all administration processes supporting engineering services.
8. Manage all non-bio-medical hospital assets from CMMS (Pirana) ensure they are kept up to date with regular servicing & compliance documentation.
9. Ensure effective planning of all weekly, quarterly and annual PPM’s and disseminate to hospital engineers and contractors.
10. Manage and plan reactive work and maintain departmental electronic and manual filing systems accurately.
11. Manage all contractors in line with HS21/HS16 Control of Contractors Policy.
12. Manage internal and external communications such as e-mails and telephone calls as required.
13. Daily check of presence, investigate all invoice queries and resolve in a timely manner with AP.
14. Assist CSSD with yearly SGS audit.
15. Prepare reports and documentation and assist with internal and external audits.
16. Ensure cost effective management of all local service agreements with external contractors, obtain all relevant documents and complete new vendor requests via Spire links.
17. Feedback contractor performance reviews for centrally negotiated contracts with Spire Senior FM Buyer.
18. Ensure all hospital staff utilise Pirana system to report breakdowns and engineer requests, then prioritise request/jobs amongst engineers.
19. Management of access door system, Issue door swipe cards to new starters, consultants and issue replacement cards.
20. Practice and maintain a high standard of confidentiality at all times and exercise absolute discretion in the use of all patient/consultant/staff information in line with Information Governance requirements. Ensure that all information received and recorded is done so in accordance with the Data Protection Act and Spire policies.
21. Undertake any training or development as required to acquire skills and knowledge to undertake role competently
22. Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post.
Qualifications and Training and Experience
23. Good standard of secondary education with demonstrable literacy and numeracy skills.
24. Previous experience of a similar role in an office and / or customer service environment.
25. Competent with Excel and spreadsheet development and management.
26. Working knowledge of Microsoft word.
Benefits:
We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
27. 35 days annual leave inclusive of bank holidays
28. Employer and employee contributory pension with flexible retirement options
29. ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
30. Private medical insurance
31. Life assurance
32. Free Car park
33. Free DBS
34. Free Uniform
Our Values
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
35. Driving clinical excellence
36. Doing the right thing
37. Caring is our passion
38. Keeping it simple
39. Delivering on our promises
40. Succeeding and celebrating together
Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.