Business Development & Bids Administrator - Whiteley
Business Development & Bids Administrator (12-month FTC)
Reporting to: Bid Manager
Job Summary
The Business Development and Bid Administrator provides support to the Business Development and Bid teams, helping to coordinate bid activity, maintain Salesforce and sales information, and support day-to-day administrative tasks. This is a 12-month fixed‑term contract to provide maternity cover, offering an excellent opportunity for someone early in their career to gain hands‑on experience in business development and bid coordination, with the chance to develop skills and take on increased responsibility over the duration of the contract.
Key Responsibilities Include (but not limited to):
Salesforce & Sales Reporting
* Support the maintenance and updating of Salesforce records, including opportunities and contact information.
* Assist with basic sales and pipeline reporting at Group level.
* Support BDM with drafting DOA approvals.
* Help ensure sales data is accurate and up to date.
Bid Coordination & Administration
* Provide administrative and coordination support across live bids.
* Help organise bid meetings, including booking meetings, preparing agendas, and circulating materials.
* Attend bid meetings to capture actions and support follow‑up activities.
* Set up and maintain bid folders, document structures, and draft templates.
Bid Content & Information Support
* Assist with coordinating CVs and case studies for bid submissions.
* Help manage incoming clarifications and support the logging and tracking of responses.
* Review tender portals for new opportunities and circulate information to relevant stakeholders.
* Support the preparation of tender briefs, capturing key requirements, deadlines, and background information.
* Support in Bid Library maintenance and associated tasks.
General Support & Development
* General BD administrative tasks as required and instructed by Business Development Manager and Bid Manager.
* Learn and follow established bid processes, tools, and systems.
* Over time, take on increased responsibility for bid coordination tasks as experience and confidence grow.
Knowledge, Experience and Skills
Essential
* Strong organisational skills and a willingness to learn.
* Good written and verbal communication skills.
* High attention to detail and a proactive approach to tasks.
Desirable
* Basic proficiency in Microsoft Word and Excel.
* Exposure to Salesforce or other CRM systems (training can be provided).
* Interest in business development, bids, or professional services environments.
Package:
* Competitive Salary
* Annual Salary Review
* Overtime Opportunities
* 31 days holiday inclusive of bank holidays
* Extensive Learning & Development opportunities, including opportunities for progression.
* Employee Assistance Programme – Offering guidance and advice on Personal, Health, Legal and Financial queries.
* Bupa Cashplan – benefits covered include dental, optical, physiotherapy and a health & wellbeing.
* Enrolment into our pension scheme
* Refer a friend reward scheme – worth £750 per referral
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