Personal Assistant and Receptionist
Newton is looking for a bright, enthusiastic, and highly competent administrator to support multiple Business Managers who are out in the field delivering challenging projects and leading diverse project teams. You will staff the reception desk in our Head Office, being the first point of contact for visitors and helping to make our Head Office a great place to work. You will be joining a dedicated team of Personal Assistants in the Delivery Support Team providing tactical and efficient support and working to build a world-class and high performing support function. The role is permanent and will be based in our Head Office in Kingston Bagpuize, Oxfordshire. You will need to be in the office three to four days a week.
Responsibilities
* Working closely with the wider Executive Support function to provide effective support and increased value to multiple stakeholders
* Managing and maintaining multiple diaries of up to 6 stakeholders across multiple projects/departments
* Scheduling internal and external meetings of varying sizes for stakeholders (including appraisals, client reviews, project reviews, internal company development, team meetings)
* Monitor holiday cover inbox to ensure elements of support are still maintained for team members
* Driving and sharing best practice in the way we support senior people across the business, enabling them to deliver the very best value to our clients
* Ad-hoc administrative tasks as needed
Reception
* Staffing the Head Office reception desk up to 3-4 half days during the week
* Greeting visitors and managing deliveries and collections
* Being the first port of call for queries about Head Office and directing queries as appropriate, supporting the facilities team with basic queries
* Managing post and distributing accordingly
* Monitoring and managing the reception inbox
* First Aider and Fire Marshall responsibilities
* Ad-hoc administrative tasks as needed
Requirements
* Previous experience in an administration role
* Experience of diary management, coordinating and booking meetings
* Ability to think ahead and anticipate needs before they arise
* Methodical coordination skills and logical thinking
* Exceptional organisational skills: ability to multi-task and organise others
* Excellent oral and written communication skills, with the ability to work and communicate effectively within a team and enjoy being a team player
* Experience working within a high-paced environment where you can remain calm under pressure, adaptable and responsive to ever-changing challenges and priorities
* Excellent use of Teams, Outlook, Word, Excel, and PowerPoint
* Discretion and confidentiality guaranteed
* Exceptional attention to detail and deadlines
* Capability to filter information and assess priorities - always looking to bring additional value to the team
* Ability to quickly learn new IT systems and processes to provide support to your colleagues
Benefits
Newton offers a highly competitive salary (£28,000 - £30,000) and a generous benefits package including Life Assurance, Income Protection, pension contributions and 25 days holiday (not including bank holidays). The company operates a profit share scheme typically paid out in March and September. You will receive development support, regular appraisals and annual pay reviews, and access to a dedicated Development Manager.
Joining us also comes with many social benefits, including a full social calendar with Spring activity days, Christmas events, a 2-day Summer event and 4 Newton-sponsored weekends a year.
Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Administrative
* Industries: Business Consulting and Services
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