Manage all aspects of the two Patrons’ Circles and the Friends Programme including:
• Managing recruitment and renewals in a timely and accurate manner
• Ensuring high stewardship standards are maintained at all times
• Agreeing annual targets as well as planning and implementing a strategy to meet them
• Developing strong relationships to ensure an engaged and committed supporter group as well as donations above and beyond annual memberships (this will include preparing proposals and briefing notes)
• Leading Museum tours for Patrons and prospective members
• Devising and delivering an engaging, bespoke events programme, including lectures, talks, exhibition previews, visits to private collections and historic houses for the Patrons and Friends (the programme is prepared in Adobe InDesign so knowledge of this software is also important)
• Devising and delivering entirely new types of stewardship and cultivation events as well as seated dinner parties (including guest list management, seating plans, catering requirements, etc.)
• Attending all Patrons and Friends events to ensure they are well managed, and that members’ requirements are fully met
• Working with the Development Director, other members of staff and sometimes external companies, planning and delivering the annual Patrons’ Study Trip
Finance, Database and Administration Work
• Recording all income and expenditure in an accurate and timely manner on the Museum’s database
• Liaising with the Finance Team to ensure precise reconciliation and that all necessary information is provided in a timely manner for annual audits
• Ensuring all financial procedures, including members’ gift aid forms, administration and income recording are properly adhered to, and that gifts are accepted in line with the Museum’s due diligence policy
• Maintaining awareness of and responsibility for laws affecting Gift Aid and tax efficient giving, and ensuring Gift Aid requirements are fulfilled for the entire Development Team
• Ensuring contact details and accreditation details are accurately recorded, effectively administered and updated on the database and in all printed materials, in line with donors’ wishes
• Taking a leadership role in managing and improving the data on the current database system and associated reports
Legacies
• Working with the Director of Development to promote and administer existing and potential legacies, ensuring communications are up to date and consistent and that opportunities are maximised
Other
• Other responsibilities and tasks reasonably required to support the Director of Development
National Museum Directors' Council, Tate Britain, Millbank, London SW1P 4RG.
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