Head Hunted Recruitment are extremely proud to be working exclusively with a well-established and highly reputable care provider who specialise in offering first class services to their clients and their families, The team are looking for a dedicated and highly motivated individual to take on the role of Office Manager. The position will be working closely with all employees, this pivotal position combines office management finance, administrative, accounting, building management and customer service responsibilities.
The successful Office Manager will be working within a busy office environment and will be responsible for completing financial administration and office management duties. liaising with third party service providers and maintain the business finance procedures, updating and implementing them wherever necessary and also take ownership of admin tasks to aid the smooth running of a busy office. The Office Manager will also be managing the Health & Safety within the office and general management of the building.
We are looking for an individual with experience in a similar role, either within the care sector or a commercial setting. Customer service lies at the core of our operations, requiring a willingness to exceed expectations. We are looking for an individual who cares about the people around them and is willing to go the extra mile.
Office Manager Tasks and Duties:
* Manage the financial administration of the office
* Complete direct debit administration
* Prepare & send client invoices
* Prepare data reports for payroll provider
* Complete related financial administration e.g. pensions letters, banking etc
* Submit sales & purchase invoices to the bookkeeper, Credit Control functions
* Produce KPI reports
Office Manager Responsibilities:
* Manage the administrative operations of the office
* Develop, implement and maintain efficient and documented office systems and processes
* Monitor & respond to incoming communications
* Supplier management
* Managing office health and safety requirements, Manage office maintenance requirements
* Manage IT and Telecoms services
* Monitor and order office supplies
* Assist with recruitment and HR administration
* Manage GDPR compliance
* Support senior management with administrative tasks, research, travel booking etc
* Assist in preparing the office for inspections by regulatory authorities
Office Manager Experience Required:
* Relevant qualifications in business administration, finance, office management or a related field
* At least 3 years’ experience of financial administration and office management in an SME
* Dynamic and proactive approach demonstrating drive, quick learning ability and professionalism when handling varied or unexpected demands
* Strong organisational skills with the ability to prioritise
* Keen eye for detail and the ability to work accurately under pressure
* Excellent written and verbal communication skills, Numerate with analytical and report writing skills
* Strong team player with the confidence to work independently
* High discretion, confidentiality, and professionalism
* Strong communication and interpersonal abilities
* Strong working knowledge of office systems, software, and productivity tools
Office Manager Beneficial Experience:
* Knowledge of Xero accounting software
* Experience in a healthcare or domiciliary care setting
This Office Manager vacancy is the perfect opportunity for an experienced candidate with a very good understanding finance and administration functions to develop their skills in a new and highly rewarding sector.
There is an excellent salary on offer 30K – 32.5K per annum, DOE plus some excellent benefits including a company bonus
Head Hunted Recruitment Services Ltd and associated clients are committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our customer