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Reporting into the Group Manager – Regional Operations, the Operations Support Admin Supervisor will be working full-time from our South Guildford location. This role ensures administrative systems and processes are efficient, cost-effective, and aligned with business needs. The role leads a team who delivers a centralised service model that enhances collaboration between regional teams and head office.
Location: South Guildford, WA
What you’ll do:
* Supervise and coach a team of 7 across payroll, mobilisation, purchasing, and property admin
* Drive continuous improvement in administrative systems and cost efficiency
* Oversee lease arrangements, renewals, and property-related expenses for ~150 properties
* Maintain active contract registers and alert stakeholders to upcoming renewals
* Support regional branches and contract sites remotely, ensuring consistent service delivery
* Ensure accurate reporting for line managers to identify system and spend efficiencies
* Collaborate with branch teams and support functions to streamline communication and processes
Skills and Experience:
* Minimum 3–5 years leading administrative or office support teams
* Proven track record in process improvement and cost efficiency initiatives
* Hands-on experience with property administration (leases, renewals, bills)
* Familiarity with payroll systems and mobilisation coordination
* Exposure to procurement processes and purchase order workflows
* Experience supporting multi-site operations, ideally in mining service industries
* Strong reporting and stakeholder communication skills
Our Benefits inclusive of but not limited to:
* Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
* Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
* Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
* Employee Referral Program– Opportunity to receive a referral bonus up to $5000 for applicable roles.
* Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity
Our Company & Commitment
With over 4,500 employees, WesTrac is one of the world's largest authorised Cat equipment dealers, offering a wide range of mining and construction equipment and management solutions.
At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.
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