Overview
Come and join us as an Office Administrator at our Waresley site in Kidderminster. Wienerberger UK & Ireland is dedicated to empowering the construction industry to create a sustainable future for generations to come, through an extensive range of high-quality building products, systems, and solutions. We foster long-term partnerships, support exceptional careers, and place sustainability at the heart of everything we do.
About the Role
Reporting to the Office Manager, you will provide a confidential, timely, accurate and efficient administrative support service to aid the smooth day-to-day running of the business, ensuring that workload and commitments are planned and managed.
You Will Be
* Assist the office manager to complete various administrative tasks (e.g., filing, scanning, answering the phone, post) along with despatch desk duties
* Sign in / induct visitors
* Ordering & receiving of production materials, PPE, dealing with deliveries and arrangement of haulage collections
* Purchase order creation, goods receipting, dealing with invoice queries, weekly outstanding jobs list and general commands using SAP
* Collate employee hours worked on a weekly basis and ensure this information is input onto CHRIS 21
* Ensure the HR policies and procedures are followed and adhered to at all times
* Attend and participate in factory meetings as required
* Identify and report any health and safety concerns and report all accidents, injuries or near misses accordingly
* Produce a range of Excel, Word and PowerPoint documents
* Data inputting using various spreadsheets
* Booking in new materials
* Assist Quality Assurance with month-end administration in relation to raw materials
* Goods in and goods out window
* Ensure training files and related documentation are audit-ready
* Monitor site diary, book rooms for visitors and organise buffet/drinks
* Organisation of meetings and meeting rooms with some diary management
* Provide cover in the Office Manager’s absence
Hours of Work: 8.00am to 5.00pm, Monday to Friday (shift pattern).
About You
* A minimum of 2 years office / administrative experience
* Proactive and organised approach with the ability to prioritise tasks
* Exceptional attention to detail
* Confident verbal and written communication
* Able to prioritise workload effectively and efficiently
* Good IT skills, especially Outlook, Word and Excel
* Ability to work in a fast-paced environment with a high degree of accuracy
* The ability to manage, evaluate and accept change
* Able to work well under your own initiative
* Knowledge and experience of SAP systems
* Comfortable making decisions
* Team player
* Proactive with a self-starter attitude
* Good exposure to Health & Safety Standards
* Be able to travel to other local sites to support with cover
About Our Benefits
* Salary £25,400 (inclusive of allowances/bonuses)
* Up to 4% annual bonus
* Pension scheme
* Up to 25 days holiday + bank holidays (pro-rated for shift workers)
* Holiday flexibility (sell up to 2 days) + additional volunteering day
* Employee assistance and wellbeing programme (including 24/7 online GP, discounts on counselling, mental health support service, get fit programmes) & more benefits including dental cover, health cash plan and eye tests
* Financial advice/support available (including expert advice from our pension provider, and recommendations on savings & loans options)
* Employee discounts with various retailers, gyms, and Wienerberger products
* Life assurance (2x annual salary)
* Opportunity to join our Share Incentive Plan and our Employee Profit Participation Programme
About Wienerberger Ltd
Wienerberger Ltd is a provider of wall, roof and landscaping innovations, offering sustainable solutions for new build and renovation. In the UK, we have head offices located in Cheadle and Doncaster, showrooms in London, Belfast and Surrey, with brick and roof tile production sites across various regions.
So what are you waiting for? Come and join Wienerberger as an Office Administrator and start growing your career with us today!
The closing date for this role is subject to change and may be closed earlier than advertised.
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