Contract: 23 months (with potential for extension)
An iconic institution is looking for an experienced Interim Office Manager / Facilities Coordinator to help keep its historic and dynamic site running smoothly.
This is an exciting short-term opportunity for a confident and organised FM professional who can coordinate facilities activity, manage supplier relationships, and deliver an outstanding service to staff, contractors, and visitors alike.
The Role
Youll play a central part in supporting the Estates and Facilities team, ensuring the seamless running of day-to-day operations across this diverse and busy environment.
Your responsibilities will include:
Coordinating daily facilities management activities across the Palace and Park
Overseeing the FM helpdesk and responding to job requests efficiently
Providing administrative support raising purchase orders, reconciling invoices, and taking meeting minutes
Monitoring supplier and contractor performance against SLAs and KPIs
Supporting planned maintenance schedules and arranging remedial works
Acting as the first point of contact for FM enquiries and managing contractor compliance paperwork (RAMS, permits to work, etc.)
About You
Youll bring a solid background in facilities, estates, or office management and thrive in a fast-paced, customer-focused setting.
Essential experience and skills:
Previous experience in a similar FM or office management role
Strong organisational and multitasking skills
Confident communicator with a professional telephone manner
Financial administration experience (raising POs, invoice reconciliation)
Calm under pressure with a proactive, customer-focused approach
Desirable:
IOSH Managing Safely qualification
IWFM membership or equivalent FM training
Experience working in a heritage or listed building
Why Apply?
Youll be joining a passionate, collaborative, and resourceful team who take pride in maintaining a beautiful estate. If youre available at short notice and can make an immediate impact, this is a great opportunity to contribute your skills to a unique organisation
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