The Executive Assistant will provide essential support to the CEO, as well as supporting the Chairman and members of the Board within a non-profit organisation. This FTC role, based in South Bucks, requires a proactive, relationship-focused individual who can work effectively with both internal and external stakeholders.
Client Details
You'll be joining a long-established charity, who employee circa 200 people worldwide. Most of the team are based in the head office in South Buckinghamshire, but the organisation operate in a truly global way. The charity is very committed to the welfare of it's employees- the team have worked very hard to create an inclusive culture, with plenty of reward and incentive, leading to some really impressive tenure and low turn-over rates throughout. This means you'll be working alongside a really dedicated and passionate team of people - so you'll need to match that energy!
Description
Key responsibilities of the Executive Assistant include:
Provide high-level executive support to the Chief Executive, Chairman and Board, including complex diary, correspondence, and secretarial management.
Act as a trusted first point for all stakeholders enquiries, including managing the organisation's welfare-related correspondence and records.
Coordinated all travel logistics and itineraries for the CEO, maintaining accurate documentation for insurance, expenses, and compliance.
Plan VIP visits, events, conferences, and stakeholder meetings, ensuring senior representation and smooth arrangements.
Assist in the preparation and follow-up of board meetings and executive reports.
Organise and minute key governance meetings, including Board meetings, OBIT meetings, Health & Safety Committee sessions.Profile
A successful Executive Assistant needs to have:
Proven experience as an Executive Assistant / Personal Assistant to a C-Suite team (as this is a maternity contract, we need someone who has experience working in a similar role)
Experienced working with remote teams and across different time zones.
Flexibility to cope under pressure and handle variety tasks simultaneously.
Proficiency in Microsoft Office Suite and other relevant administrative tools.
Knowledge and experience of minute taking, particularly in Visio.
The ability to manage confidential information with integrity.
A proactive and professional approach to problem-solving and decision-making.Job Offer
A salary ranging from £37,000 to £45,000, dependant on experience.
Ability to transition to a hybrid working pattern after 3 weeks of in-office onboarding.
25 days holiday, plus bank holidays
Parking on site
Subsidised private healthcare
Group Pension scheme
24 hr Virtual GPAnd plenty more