The post holder will work as part of the Women & Children's Division Administration team providing support to the PA/Office Manager and all divisional directors and senior managers in the W&C Division on all sites.
Main duties of the job
The role includes: supporting the process of placing orders for the Division; administration via the recruitment TRAC system for junior doctors, monitoring and recording Divisional recruitment processes and locum doctor bookings; recording management leave; taking minutes of directorate and management meetings and providing secretarial and administrative support to the divisional management team.
Person Specification
* 4 GCSE's or equivalent (must include Maths and English)
* Further secretarial qualifications
* Prepared to or already working towards an NVQ3 or equivalent
Experience
* Experience of dealing with confidential & sensitive information
* Experience of undertaking detailed, intensive work in a busy administrative environment
* Experience of using information technology such as Word, Excel and PowerPoint in work-related activities.
* Experience working in an NHS organization
* Working to deadlines
Skills & attributes
* Good organisational skills with the ability to prioritise workload
* Ability to use initiative and work unsupervised
* Able to sustain meticulous attention to accuracy and detail
* Good interpersonal and listening skills
* Able to work as part of a team
* Able to compose correspondence
* Good level of verbal and written communication
Personal Qualities & attributes
* Good understanding of general office working procedures
* Good working knowledge of relevant Microsoft office packages i.e. Word, Excel, Outlook
* Understanding of NHS systems and software programmes Trust and HR policies
Royal Free World Class Values
* Demonstrable ability to meet the Trust Values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£33,262 to £36,027 a year inclusive of HCAS
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