Overview
Working as a Contract Administrator you will be responsible for ensuring that the buildings conform to all legislations whilst remaining functional to all stake holders. Ensuring that all issues are dealt with in a timely manner whilst fully communicated out to all parties. Implementing all activities, direct or sub-contractors ensuring all targets are achieved. Log all financial data and assist commercial teams in the review of budgets.
Responsibilities
* To support the Manager and the Commercial team and always providing a professional service.
* Collating financial information for site Manager and Commercial Team.
* Paying subcontractors in line with prompt payment charter including requesting regular statements of account to keep on top of payments.
* Assist with monitoring cost accruals.
* Assisting with mobilisation/de-mobilisation of contracts (final accounting sub-contractors) when required.
* Raising orders / general procurement to include requisitions (in oracle) and recommendation forms.
* Understanding the contract, including scope and terms and conditions.
* Keeping accurate financial records and ensuring these are continuously up to date.
* Reconciling costs that hit the contract including auto receipted suppliers - costs to be captured on cost log.
* Experience of working in the maintenance industry
* Experienced in CAFM systems
* An experienced, well-presented and confident person, capable of working on own initiative and providing a professional service to Clients.
* A mature attitude, with the ability to communicate at all levels.
* Ability to prioritise and organise workload effectively.
* Experience of working with FM Contracts, Commercial Contracts / Construction contracts
* Working knowledge of FM Sectors or comparable experience preferred.
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