Overview
Join to apply for the Administration Services Coordinator role at Simpson Thacher & Bartlett LLP.
The firm is one of the world’s leading international law firms. Simpson Thacher & Bartlett LLP was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.
Description/Job Summary
To be responsible for the day-to-day coordination of the Assistant teams, ensuring the service delivery is efficient and effective. Providing high level and proactive support to the Senior Administration Services Manager.
Responsibilities
* Provide administrative and operational support to the Senior Administration Services Manager, keeping key documents up to date, producing reports etc.
* Take a proactive approach towards continual development and improvement of team processes/ways of working, spotting opportunities to streamline the running of the team.
* Coordinate the allocation of assistants to fee earners upon joining, discussing changes/additions with assistants, fee earners and Senior Administration Services Manager.
* Maintain the allocation database for all teams and work closely with the assistants and Senior Administration Services Manager to ensure allocations are fair and manageable and cover works effectively.
* Coordinate work overflow during busy periods, liaising with secretaries and fee earners, seeking support from the wider London team where necessary.
* Responsible for the advance planning of team holiday and absence, making the decision whether float support or team cover is required. Escalating potential issues to the Senior Administration Services Manager.
* Communicate individual team members absence to the fee earners where required.
* Assist in the recruitment of new team members, reviewing CV’s, marking test documents and supporting the Senior Administration Manager throughout the interview process.
* Coordinate the induction of new associates and assistants, attending induction meetings and following up with relevant documentation.
* Play a key role in the assistant appraisal process, coordinating feedback collation from fee earners.
* Provide input for probation and performance appraisal discussions.
* Respond to employee concerns in a helpful and fitting manner, while escalating complicated matters to the Senior Administration Services Manager.
* Assist with team meetings, preparing the agenda, ensuring minutes are taken and distributed.
* Maintain the London office Assistant Handbook.
* Act as deputy for the Senior Administration Services Manager in their absence.
Required Skills
* Professional and courteous manner, building and maintaining effective working relationships.
* Extensive knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook and other MS Office products is essential.
* Knowledge of document management systems.
* Fast and accurate typing with excellent attention to detail.
* Ability to prioritise workload.
* Ability to self-manage and deal with conflicting priorities from different sources.
* Excellent communication and organisational skills with the ability to communicate with staff at all levels, including Partners and clients.
* Ability to work effectively within a team as well as independently.
* Must be flexible.
Details
Monday - Friday, 9.30 a.m. to 5.30 p.m.
Equal Opportunities
Simpson Thacher is committed to being a Firm where everyone can reach their full potential, irrespective of background, identity or circumstance. We recognise that in order to be successful we need to attract, retain and develop diverse talent at all levels. This means recruiting from the widest possible pool of talent and fostering a collegial environment which maximises collaboration and empowers everyone at Simpson Thacher to bring their whole selves to work. If there is anything we can do to accommodate you to participate fully in the recruitment or interview process, please let us know by emailing LondonRecruiting@stblaw.com.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Other
Industries
* Law Practice
Referrals increase your chances of interviewing at Simpson Thacher & Bartlett LLP by 2x
#J-18808-Ljbffr