Job Reference: /CB/08-04/1137/24
Job Title: Contract Administrator
Location: Ashford
Salary: Competitive
Hours per week: Monday to Friday - 07:00 - 15:00, 08:00 - 16:00, 09:00 - 17:00 - 40 hours per week
Business Overview
Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.
Role Overview
We are currently recruiting for a Contract Administratorto join our passionate and driven team based at Ashford
The main purpose of the job is to support and assist the service delivery manager in providing an excellent level of service to the client, in an administrative function relating to the cleaning and waste contract. This is primarily an office based role, using computer systems and there are some requirements to check external areas and equipment, where work has been completed.
Benefits
Informal hybrid/flexible working arrangements
25 days holiday + bank holidays
Free fruit in our offices
Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
Wide range of retail discounts
Regular social and charity events are held in our offices
Get involved in charity events in the local community
Wellbeing
Discounted gym membership
Eye test £25 voucher and up to £100 towards glasses
Join our Cycle to Work scheme via salary sacrifice
Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
Access to internal Mental Health First Aiders
Career development and recognition
Immediate access to “Opportunity” our internal Learning and Development platform
Required professional membership fees paid for
Opportunity to win monthly Atalian Servest Superstar Awards
Long service awards
Key Responsibilities:
The key responsibility would be to maintain accurate and up to date records, and support the team in the day to day running of the contract to a very high standard by performing the following duties:
Payroll input and pay query resolution
Raising of purchase orders
Stock ordering
Ensuring invoices are forwarded to the correct department and are paid
Uniform procurement and record maintenance
Purchasing of consumables
Assisting with training arrangements
Equipment repairs and fault logging
Updating various databases ensuring an audit trail
Assisting the manager with recruitment and advertising
Note taking
HR records maintained for site
Sickness and absence records kept up to date
Contractor service liaison
Systems support with site team
Supporting the contract managers with finance reports and information
Expenditure tracking
Assisting the client with administrative information
This job description is not an exhaustive list of responsibilities and does not cover all individual tasks associated with the role, or tasks which could be reasonably expected by the contract manager to be undertaken in relation to the post holder’s responsibilities.
About You:
Applicants must have the right to work in the UK
Experience of working and building partnerships with clients
Excellent IT skills
Administrative experience
Facilities management team experience or similar
Articulate, approachable and has the ability to communicate effectively with the client and colleagues
Able to demonstrate high quality service delivery
The ability to be agile and flexible to meet the needs and demands of the role
Excellent time management, prioritisation, organisation and accuracy.
Ability to multi task and focus on detail
How to apply
If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!
Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)
https://(url removed)/b/form/f3343c912a8643b69cfdc89dc2bbba8f