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Opus People Solutions are recruiting on behalf of Rugby Borough Council for a Finance Assistant to provide financial and administrative support to the Works Service Unit and Finance Officer.
This is an office-based role, for a 3-month temporary contract with a review for extension.
MAIN RESPONSIBILITIES:
1. Updating relevant systems including Agresso and SharePoint.
2. Tracking, analyzing, and processing contractor and supplier invoices for the Works Service Unit, ensuring costs are assigned accurately.
3. Creating financial reports and extracting information from various IT systems to support the operational management of the service.
4. Supporting system administration tasks such as data cleansing and Year-End reconciliations to optimize income generation and control costs.
5. Handling incoming communications from contractors, suppliers, representatives, interviewees, and the public.
6. Processing invoices efficiently and accurately in line with the Council's Financial Standing Orders.
7. Liaising with suppliers regarding invoices, requesting credit notes where necessary, and reconciling statements.
8. Raising and distributing purchase orders and requisition orders for materials, services, and equipment.
9. Supporting record-keeping of training requirements and attendance, liaising with internal and external organizations for booking training courses and finalizing payments.
10. Supporting and backing up the management of warranties, licenses, and equipment servicing reminders.
Note: Strong knowledge of Excel is essential for this role.
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