Executive Assistant
City of London
9-12 Month Maternity Cover
£40,000
4 Days Office, 1 Day WFH
We are recruiting on behalf of a well-regarded membership body at the heart of the UK financial services sector. The organisation represents a substantial membership of international financial institutions and engages regularly with government, HM Treasury and regulatory bodies including the PRA and FCA.
We would love to hear from candidates with a background in membership organisation, trade body, professional association or banking and financial services.
The role
PA support to the Chief Executive
- Managing the CEO's diary and arranging internal and external meetings
- Ensuring adequate preparation time for all key meetings and providing relevant materials
- Drafting correspondence, handling RSVPs and keeping the CEO informed of membership changes
- Creating lists and reports from the CRM as required
Board, Committees and Working Groups
- Coordinating meeting logistics for the Board, Tax Policy Working Group and CEO Breakfasts
- Formatting and circulating papers and presentations ahead of meetings
- Taking accurate minutes and maintaining clear action trackers
- Managing attendance records and responding to meeting queries
Events
- Coordinating CEO roundtables and the AGM
- Drafting invitations, managing mailings and maintaining event records on the CRM
- Sourcing and liaising with venues
- Attending and supporting at the Summer Reception, Annual Banquet, Mansion House Lunch and conferences
Membership and Office Administration
- Acting as a warm and professional first point of contact for members and visitors
- Responding to member queries and assisting with website access and registration
- Managing the membership database including annual updates and ongoing changes
- Handling general office administration including supplies and incoming calls
About you
- Proven EA experience supporting at CEO or Director level, ideally within a membership organisation, trade body or financial services environment
- An accurate and confident minute-taker with experience producing clear written records and action trackers — this will be assessed at interview
- Strong Microsoft Office skills including Word, Excel and PowerPoint
- Experienced with CRM systems and comfortable with data handling and database management
- Highly organised with strong attention to detail and the ability to manage competing deadlines
- Discreet and professional when handling sensitive information
- Personable, proactive and able to work effectively as part of a small, close-knit team