Join to apply for the Project Coordinator role at Equans UK & Ireland
Equans is looking for a Project Coordinator to join our team at the Royal Infirmary of Edinburgh.
This is a full-time permanent role working 37.5 hours per week. On offer is a competitive salary and excellent benefits package.
We are seeking a proactive and detail-oriented Project Coordinator to join our Hard Services Projects team. Reporting directly to the Senior Project Manager, you will provide essential administrative, financial, and operational support to ensure the successful delivery of Lifecycle and Variations projects. This role is pivotal in maintaining our commitment to excellence, compliance, and customer satisfaction.
What will you deliver?
1. Assist Project Managers in planning, executing, and closing projects, ensuring adherence to timelines, budgets, and quality standards.
2. Maintain comprehensive project files, ensuring all documentation aligns with ISO accreditation and CDM regulations.
3. Generate and manage monthly client invoices, including material and subcontractor costs, in line with finance policies.
4. Provide accurate and timely management information to support decision-making processes.
5. Liaise with internal teams, subcontractors, and clients to ensure seamless service delivery and effective communication.
6. Oversee the delivery of maintenance and operational manuals, updating asset lists and area data sheets accordingly.
7. Assist in the production of annual lifecycle plans and support project review meetings to enhance project management practices.
What can we offer you?
On offer is a competitive salary, and excellent benefit package, which includes;
* 25 days annual leave (+ public holidays)
* Life Cover equivalent to 2 times annual salary
* Private Healthcare
* Employee discount shopping schemes on major brands and retailers
* Gym membership discounts
* Cycle to work scheme
* Holiday purchase scheme
* 2 corporate social responsibility days per year
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
* Attractive Employee Referral Rewards Scheme
* Access to our growing employee networks
* 24/7 Employee Assistance Program and access to mental wellbeing app
Who are you?
* GCSEs in English & Maths (grades A-C) or NVQ Level 2 in a relevant subject.
* Previous experience in a similar role within facilities management or project coordination.
* Proficiency in Microsoft Office applications (Excel and Word). Experience with Coupa, SAP, BI Launchpad, and Maximo is desirable.
* Excellent verbal and written communication abilities.
* Full UK driving license required
* Hold either IOSH Managing Safely or SMSTS (desirable)
* Previous experience in a supervisory role is advantageous (desirable)
Who are we?
In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.
Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.
Our ambition
At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values-Accountability, Respect, Team Spirit, and Service Focus.
We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.
You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.
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