Executive Assistant
Virtual Science AI is empowering life science teams to improve patient outcomes. We are passionate about our meaningful work with life science companies unlocking medical intelligence to help bring treatments to patients faster.
VSAI works with most world-leading pharmaceutical organisations and numerous biotechs to help teams engage with healthcare stakeholders and to gain faster insights from vast data sets and activities to support with bringing the best solutions to patients.
We have strong momentum with our next-generation, advisory panel and medical intelligence platform solutions being adopted and scaled across life science organisations - increasing the benefit we bring to the industry.
Headquartered in London and with operations in Europe, North America, Latin America and Asia. Virtual Science AI creates cutting-edge software as a service (SaaS) and Artificial Intelligence (AI) solutions for the life science sector.
We are seeking an exceptional Executive Assistant to support the Founder/CEO of the rapidly growing AI company, Virtual Science AI.
This is not a traditional EA role.
You will operate as a trusted partner across both business and personal life, ensuring everything runs seamlessly behind the scenes.
The role requires high ownership, discretion, and speed, supporting a globally active CEO across key global regions.
🎯 What You’ll Be Responsible For:
🧠 Executive & Business Support
• Own and optimise a complex, multi-time zone calendar
• Coordinate high-level meetings with pharma leaders, clients, and partners
• Support with the preparation of briefing packs ahead of key interactions (investor, client, C-level)
• Support with professional communications (email, LinkedIn, follow-ups)
• Track key company priorities and ensure execution momentum
• Support preparation for major events
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🌍 Travel & Global Coordination
• Plan seamless international travel across the world
• Build detailed itineraries (meetings, logistics, contingencies)
• Coordinate visas, documentation, and last-minute changes
• Ensure the CEO is always in the right place, at the right time, fully prepared
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🏡 Personal & Lifestyle Management
• Manage personal life logistics end-to-end
• Coordinate living arrangements across locations
• Handle appointments, health, fitness, and personal admin
• Support social planning and personal commitments
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⚡ Operations & Problem Solving
• Act as a central operator across all aspects of the CEO’s life
• Anticipate needs before they arise
• Solve problems quickly, independently, and globally
• Run ad hoc projects with minimal direction
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🧬 Who This Is For
You are:
• Experienced supporting a Founder, CEO, or high-performance individual
• Extremely organised and detail-oriented
• Calm under pressure and thrive in fast-moving environments
• Discreet, trustworthy, and operate with high integrity
• Comfortable working across time zones and international contexts
• Proactive — you don’t wait to be told what to do
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💡 Key Traits We Value
• Anticipation over reaction
• Ownership over task execution
• Clarity in chaos
• Speed with precision
• Global mindset
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🌟 Nice to Have
• Experience in startups, consulting, or high-growth environments
• Exposure to international relocation or multi-country living
• Interest in productivity, optimisation, and building systems
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📈 What Success Looks Like
• The CEO’s time is fully protected and optimised
• Business and personal life run seamlessly without friction
• Priorities are always clear and proactively managed
• Problems are handled before they surface
Virtual Science AI is committed to building a diverse & inclusive workforce
We are committed to equality of opportunity for all staff. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage and/or civil partnerships.