Job Description
Role: Senior Bookkeeper (part time) Location: Haywards Heath with Hybrid working (minimum of 2 days in office)Hours: Part time Monday to Friday, 10:00am - 2:00pmPay: £22,000 - £26,000 per annumAn excellent opportunity has arisen for a Senior Bookkeeper to join one of our longstanding clients, a successful and expanding agency. The role offers the chance to work within a dynamic environment supporting a range of projects, with a focus on professional development and team collaboration.Benefits:
* Home and hybrid working flexibility
* Competitive salary
* Collaborative and supportive team culture
* Opportunities for professional development and growth
The Requirements:
* Experienced in bookkeeping and general financial administration within small business settings
* Proficient in QuickBooks, with additional experience using Xero and other accounting software
* Familiar with hourly rate billing, timesheet processing, and cost tracking
* Background in medical communications/marketing agency environments, with insight into project-based financial workflows
* Skilled in Microsoft Office Suite, especially Excel, Word, and PowerPoint
* Exceptional attention to detail with proven ability to maintain accuracy while multitasking
* Strong organisational and task prioritisation skills, able to manage competing deadlines
* Professional, approachable, and customer-oriented in both written and verbal communication
* Resilient under pressure, able to function effectively in fast-paced environments
* Reliable team player who contributes positively to collaborative work environments
* Demonstrates a problem-solving mindset, addressing issues proactively and logically
* Accurate in data entry and record-keeping, maintaining confidentiality and compliance
* Flexible and adaptable, with a willingness to take on varied tasks and assist with out-of-hours responsibilities when needed
Key Responsibilities: Purchase Ledger Management:
* Approve and code supplier invoices accurately and efficiently
* Allocate expenses appropriately within event budgets
* Manage cross-charging of expenses between cost centres/projects
* Ensure timely supplier payments in accordance with banking limits
* Generate and distribute supplier remittance advices
QuickBooks & NatWest Bank Management:
* Create client quotes and issue invoices
* Assist in preparing VAT returns and ensuring HMRC compliance
* Reconcile credit card transactions regularly
* Manage and approve payments as required
Pharmaceutical Client: Transfer of Value (TOV) Compliance:
* Process speaker and delegate expenses in line with event timelines
* Complete and submit TOV spreadsheets accurately and on time
* Ensure out-of-scope expenses are correctly invoiced to clients
LCW Budget Oversight:
* Maintain accurate data entry in QuickBooks
* Track consultant activity via timesheets to compare hours vs. PO for invoicing
* Generate regular budget reports for internal project tracking
* Complete vendor setup paperwork for new and existing clients
Society Finance Support:
* Monitor and track sponsorship revenue
* Code society and event expenses into relevant budgets
* Coordinate speaker honorarium and related expense payments
* Issue and log remittance advices to relevant stakeholders
If you're keen to join an exceptional team where your skills will be valued, and you'll have the opportunity to grow within a thriving, dynamic business, please apply to this Team Administrator role below or call Jamie Woodward on between 9am - 5:30pm.