Project Support Officer
6 months
Milton Keynes - x2 days onsite x3 remote
£340 per day inside IR35 - Umbrella only
PRIMARY PURPOSE OF THE JOB
Reporting in to the PMO Manager the primary purpose of the PSO is to provide detailed project support to the Programme & Project Managers within the Business Transformation (BT) functional Programme Structure. The majority of the role will be significant project governance and support activity that will be inextricably tied to the success of the Project or Programme.
MAIN RESPONSIBILITIES
Responsible for making sure the project/programme status reports in the supported business areas are of a high quality, of a consistent standard and produced to a defined timescale (usually fortnightly or monthly)
Responsible for the governance of programme & project board papers to ensure accuracy, consistency and high standards
Responsible for the governance of Project & Programme Plans to ensure accuracy and consistency across Business Transformation (BT)
Work with the wider PMO team to develop and maintain business area plans showing key milestones and dependencies for all projects/programmes
Ongoing responsibility to validate and approve non labour invoices for projects and programmes as needed within the supported business areas
Ongoing responsibility to validate resource related invoices as received and resolving any queries that may arise.
Ongoing responsibility ensuring monthly reconciliation and accruals are managed appropriately for all non-labour costs for projects and programme within the supported business areas
Ongoing responsibility for the raising and tracking of resource requests for PMs as needed
Responsible for overseeing the creation of project products created by team members ensuring they are of an acceptable standard and stored in line with local standards
Creation of Delivery Framework products and bespoke Programme specific products
Responsible for the governance of Plan on a Page documentation and ensuring a consistent message is being delivered in all reports
Responsible for the collation and distribution of slide packs for Programme/Project meetings to include reformatting if required.
Ongoing responsibility for the governance of RAID Logs ensuring regular reviews are being carried out and owners are clearly identified
Ongoing responsibility to assist a PM prepare for Quality Reviews and Quality Gates and carry out peer reviews across business areas
Ongoing responsibility to assist a PM prepare for Stage Gates and carry out peer reviews across business areas
Ongoing responsibility to ensure programme/project budgets are being managed appropriately within your business areas
Intelligently challenge approaches and champion Quality and Governance to drive consistently high standards
Responsible for tracking project/programme audit actions ensuring they are owned until satisfactory completion and records updated accordingly
Ongoing responsibility for advising PMs on the delivery framework, styles of projects/programmes, tailoring a project/programme to fit requirements and smart project management
Ongoing responsibility to develop strong and positive relationships with all stakeholders both internal and external to BT
Ongoing responsibility to drive continuous improvement with project quality throughout BTEDUCATION, TRAINING AND EXPERIENCE
PRINCE 2 Foundation or Practitioner
Managing Successful Programmes Foundation or Practitioner
Excellent Microsoft Office skills are essential (Outlook, Word, Excel & PowerPoint)
Microsoft Project
Proven experience of working and delivering in Project/Programme Management environments is essential
Financial Services background