Facilities Coordinator
We have a varied office-based facilities and workplace services role focused on health and safety, compliance, building operations, sustainability, and team leadership within a professional office environment.
If youve also worked in the following roles, wed also like to hear from you:
Facilities Manager, Workplace Services Coordinator, Facilities Supervisor, Office & Facilities Manager
SALARY: £31,000 - £36,256 per annum + Excellent Benefits (see below)
LOCATION: Leamington Spa, Warwickshire
JOB TYPE: Full-Time, Permanent
WORKING HOURS: 35 Hours per Week - Monday to Friday, 9am 5pm
JOB OVERVIEW
We have a fantastic new job opportunity for a Facilities Coordinator to join a professional workplace services environment supporting safe, compliant, and efficient office operations.
As a Facilities Coordinator you will lead on-site workplace services, overseeing facilities management, health and safety compliance, security, sustainability, and business continuity activities. You will also manage day-to-day building operations and support a positive experience for all building users.
The Facilities Coordinator will work closely with internal teams and external contractors, ensuring services are delivered to a high standard, budgets are effectively managed, and statutory obligations are consistently met.
DUTIES
Your duties as the Facilities Coordinator include:
Team Leadership & Development: Managing, supporting, and developing the workplace services team through clear objectives, regular one-to-ones, and development planning
Facilities Management: Coordinating hard and soft facilities services to ensure safe, compliant, and fit-for-purpose buildings
Health & Safety Compliance: Acting as the on-site lead for health and safety, coordinating inspections, audits, and statutory testing
Building Systems Oversight: Monitoring building management systems including heating, ventilation, and air conditioning to support efficient operation and energy use
Security & Access Control : Maintaining site security standards including access control, CCTV, alarms, and visitor management processes
Issue Resolution: Managing reactive faults and incidents, communicating effectively with building users and escalating where required
Sustainability & Energy: Leading on sustainability initiatives including energy, water, and waste reduction activities
Budget & Cost Control: Monitoring facilities expenditure, managing purchase orders, and supporting forecasting and annual budget setting
Space & Fleet Management: Overseeing effective space utilisation and the management of site pool vehicles in line with policy
Projects & Continuity Planning: Supporting small works projects and maintaining workplace services business continuity plans
CANDIDATE REQUIREMENTS
Essential
Previous experience managing on-site facilities or workplace services within an office or multi-building environment
Proven experience of health and safety compliance, statutory inspections, and risk assessments
Experience coordinating hard and soft facilities management services
Strong people management and stakeholder engagement skills
Knowledge of building systems, security controls, and workplace best practice
Eligibility to work in the UK
Desirable
Membership of a professional facilities or workplace management body
Experience supporting sustainability or carbon reduction initiatives
Exposure to business continuity planning or incident response
Experience overseeing a small vehicle fleet
BENEFITS
Generous annual leave: 26 days rising to 28 days after three years, plus bank holidays
Employee Assistance Programme providing confidential wellbeing support
Wellbeing Buddies offering confidential peer support
Menopause Champions providing dedicated guidance and resources
Cycle-to-work scheme with a wide range of bike options
Eye care vouchers for free tests and VDU glasses contributions
Hearing tests for colleagues working in kennel environments
Discounts and cashback across retail, supermarkets, travel and more
Pension scheme with employer matching plus 2%, up to 9% employer contribution
Life assurance at four times salary, with options to increase cover
Flexible benefits allowance (3% of salary) for gym memberships, health plans, dental insurance, travel insurance, critical illness cover, additional life assurance and the option to buy or sell annual leave
As this role requires an Enhanced Disclosure check the start date for the successful candidate will only be confirmed upon receipt of the check.
The Charity is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults with whom they work. They expect all of their employees and volunteers to fully share this commitment.
Please note: we reserve the right to close any of our vacancies early.
APPLY TODAY
By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
JOB REF: AWDO-P14353
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