About the Role
You'll be responsible for the full purchase order and invoice lifecycle, maintaining accurate financial records, and providing detailed spend analysis to support management decision-making. This role requires someone who is equally comfortable processing high volumes of transactions and manipulating complex data in Excel.
Key Responsibilities
Lead the implementation and act as super-user for the new Purchase-to-Pay (p2p) system within the Property & Facilities team
Raise and manage purchase orders to support operational requirements
Process and approve invoices for payment, liaising with Accounts Payable to resolve queries
Maintain comprehensive records of property-related expenditure using tracking systems
Produce monthly spend analysis and consumption reports for management
Support the Head of Property & Facilities with financial reporting and budget monitoring
Generate management information reports to tight internal deadlines
Collaborate with suppliers, property managers, and internal stakeholders on contract and service agreement administration
Maintain accurate records of contracts, leases, and service agreements
Contribute to facilities projects and general operations as required
Act as Deputy Senior Fire Marshal and provide first aid support when needed
Conduct regular office safety checks in accordance with health and safety proceduresEssential Requirements
Proven experience in a similar finance administration role, ideally within a property or facilities environment
Experience within a large organisation with multiple office locations
Strong working knowledge of purchase order systems and purchase-to-pay processes
Advanced Excel skills with demonstrated ability to analyse data and produce meaningful reports
Experience managing budgets and tracking expenditure
Ability to process high volumes of invoices and financial documentation accurately
Excellent organisational skills with meticulous attention to detail
Strong communication skills, both written and verbal
Ability to work collaboratively with colleagues at all levels and external service providers
Comfortable working under pressure and managing competing priorities
What's on Offer
Comprehensive health and safety, fire safety, and first aid training
Opportunity to lead system implementation as designated super-user
Collaborative working environment
Benefits
From start date:
Holiday 27 days per holiday year (1 April to 31 March)
Life Assurance 4 times salary paid to your named beneficiary(s) as a tax-free lump sum.
Pension Plan You will be automatically enrolled into the Company pension scheme, unless you notify us otherwise.
This scheme is non-contributory with the Company contributing 10%.
Permanent Health Insurance 75% of your income is paid to you if you are suffering from a long-term illness and have been unable to work for a continuous period of 6 months; payment is subject to your application being accepted.
Anytime Benefits Salary Sacrifice Benefits such as Ride2Work, Give as you Earn, Mobile Phone Scheme and Childcare Vouchers. After Probation
Private Medical Insurance You can opt in for Single (paid for by the Company) and then Couple, Single Parent Family or Family cover through BUPA. Part of the cost will be covered by the Company
Dental Insurance You can opt in for cover through BUPA.
Season Ticket Loan An interest-free loan for your annual travel season ticket, which is deducted from your salary over a ten or twelve month period
Subsidised Gym Membership The Company will pay 50% of the monthly membership fee, currently £65 for Fitness First. As well as the gym in Bishopsgate this covers other Tier 2 Fitness First gyms.Flexible Benefits Each year we offer a range of flexible benefits that you can choose to add to your core benefits package. There is a range of benefits to choose from such as additional life assurance cover, purchase of additional holiday and critical illness voluntary cover