Length of employment: Job Summary: As the MOD's infrastructure expert DIO has a significant role to provide defence-wide, advice, guidance and delivery of strategic estates management, strategic asset management, disposals and acquisitions and major programme and project delivery as well as the management and leadership of the supply chain. The continuous at sea deterrent is strategically critical output for UK Defence and the infrastructure that supports the current capability, and wider submarine operations, in preparation for future capability requires significant investment. DIO Nuclear Infrastructure Directorate provides a mission aligned infrastructure service to the CASD, providing major capital programme delivery, estates and infrastructure services to our Front-Line Commands and Agencies. The directorate is responsible for the delivery of the existing demand, the development of the next demand and the planning of future demands alongside our Royal Navy, Submarine Delivery Agency and Defence Nuclear Organisation sponsors. The portfolio of work comprises a number of complex estates and infrastructure projects including; The Clyde Infrastructure Programme; a £1.8B programme of work of new build facilities and refurbishment to support current and future operations on HMNB Clyde. The programme of work is part of Government Major Programmes & Projects and is considered a top 100 government programme. Programme Euston: a complex engineering and construction project to ensure readiness for the Submarine Flotilla's newest addition, Dreadnought class submarines. Future Programme Development: to determine the future investment strategy to ensure the infrastructure across our estate meets the MOD's nuclear infrastructure demand. This is an exciting time to join the team, the delivery environment is both challenging and rewarding. We are seeking a motivated and energetic Programme Controls Officer. The candidate will provide robust reporting and management information. You will ensure that the projects within the portfolio and programme remain within their approved time and cost envelope, ensuring that the programme remains aligned to strategy and affordability. The work you do will give you exposure to senior stakeholders, project teams and customers and you will be part of an ambitious team. Job Description: Support to Project and Programme Management within the Nuclear Infrastructure Delivery DIO MPP Manage own and team's workload to contribute to DIO delivery outputs Demonstrate a personal commitment to the DIO Guiding Principles Assist line and functional managers in delivering departmental goals and in developing team members. Contribute to a positive, inclusive, collaborative and proactive working environment. Promote strong working relationships both within the team and with other teams across DIO and MoD Ensure local compliance with mandatory requirements. Continually strive to enhanced P3M maturity, supporting team improvements and best practice (continual improvement and functional development, as well as strengthening collaboration across the business). Actively participate in and contribute to the appropriate Communities of Practice in order the share best practice, increase knowledge and develop capability of function and colleagues. Champion the PfO's High Performing Team ethos, values and action plan, leading by example. Controls Assurance Support Project Delivery teams and project managers to deliver high quality monthly reporting to a consistent standard. Mine data from the standard reports and ad hoc reports to aggregate into Programme and Portfolio reporting. The scope of this covers; schedule, cost, risk, H&S, Licenced site compliance, compliance with project delivery process, quality, assurance via gateway reviews. Develop process and tools to ensure consistent capture and reporting of information required for control of project performance information. Develop and implement the drum beat for the monthly project controls cycle ensuring it is aligned to the Project Managers requirements. Arrange controls drum beat meetings ensuring that the meeting is organised with the right attendees, agenda set, chaired correctly and actions are recorded, distributed, and followed up. You will be secretary for most of these meetings. Communicate data in a way that reaches its target audience by using applications such as Power BI, PowerPoint and other MS office applications. For key controls data, analyse trends so that the Project Controls Manager and Project manager, can make timely interventions and continuously improve our delivery. Provide guidance and ensure compliance around adherence to best practise and programme level controls requirement. Promote open communication and collaboration between all parties including project delivery team, project sponsors and customer organisations. Carry out quality checks to ensure projects are adhering to best practise General Preparing/editing documents: compiling and updating spreadsheets, assisting with the production of presentations, reports and correspondence. Author and update Word documents. Collation and Presentation of Reports for senior management. Creation, updating and publishing of action logs and trackers. Meeting organisation, minute or action log capture and secretary. Production of concise and accurate meeting minutes, notes and actions. Chairing workshops to support implementation of best practise. I ncludes Learning from Experience and supporting Community of Practices. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights Experience Strong organisational skills with good time management Experience in supporting teams in project/programme management Understanding of project management Technical Experience of project, programme or portfolio controls. Excellent communication skills; verbal and written. Able to follow written and spoken instruction, with attention to detail and accuracy. Proficient use of Microsoft Applications such as Excel, Word and PowerPoint and Power BI. With awareness of SharePoint, and Microsoft Team usage. Ability to prioritise workload, being flexible and adaptable. Proactive and able to use own initiative to solve problems and seek opportunities for continuous improvement. Ability to learn new skills and processes easily. Confidence to take on challenges and seek development. Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style. Sift Stage Candidates will be required to complete an online CV template to include job history, full details of education and previous experiences and skills. Please also include any relevant responsibilities and achievements. Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 500 words, providing details relevant to the essential and desirable experience in the job advert. The requirements for the role have been bench-marked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview. Feedback will only be provided if you selected for an interview. Interview Stage At interview, you will be assessed against the following Success Profiles Behaviours: Managing a Quality Service Seeing the Big Picture Leadership You will be assessed on the following technical competencies: Programme performance and controls Change control Financial control 6.7775_IPA_Project Delivery Capability Framework 2021 Refresh sample pages Further Information Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit. You will also be expected to achieve Security Check clearance for this role The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out