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Contract Support Administrator, Edinburgh
Client: Abm
Location: Edinburgh, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: 384bde12f119
Job Views: 11
Posted: 29.04.2025
Expiry Date: 13.06.2025
Job Description:
JOB TITLE: Contract Administrator
SHIFT PATTERN: Monday – Friday
Main Duties & Responsibilities:
To be the dedicated, site-based, contract administrator and provide performance reports to the contract manager to ensure 100% compliance against all maintenance, reactive and quoted works tasks.
Main Duties & Responsibilities:
* Understand, anticipate and deliver internal and external customer needs while building effective relationships
* Efficiently respond to both internal and external customers through effective communication and personal accessibility
* Ensure systems both internally and externally are updated with the correct information and documentation
* Helpdesk; including but not limited to; logging, distributing, and closing reactive calls
* Maintain all maintenance asset files ensuring paperwork meets contract and H&S compliance
* Assist Contract Manager in production of the contract monthly report
* Ensure compliance to policies and procedures
* Assist Management in ensuring compliance with H&S requirements, including H&S reporting (Hazard Reporting) and promoting a safe working environment
* Raise quotes onto in-house system and follow through process / requirement to the completion of the works
* Liaise, organise, and raise purchase orders to Sub Contractors for both annual contract maintenance works and reactive works
* Manage spend against budget when raising reactive purchase orders
* Collate monthly forecasting on reactive works for ABM and client
* Produce monthly reactive invoicing and issue to client
Person Specification:
* 2 years’ experience within an administrator role
* Excellent customer service skills and commercial awareness
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