* Role Title: Senior Executive Assistant
* Contract: 6 months rolling contract
* Location: Marlow (hybrid)
* Part Time – Flexible on hours. Hybrid working pattern – Office 3 days or 3 hours per day over 5 days (approx. 18 hours PW )
Role Overview
A highly experienced senior executive support professional is required to support the Head of BTS, Aesthetics. This role goes beyond traditional administration and requires a confident, proactive individual who can manage priorities independently, anticipate needs, coordinate across senior stakeholders, and help drive rhythm, organisation, and follow-through for a fast-paced leadership environment.
While the role primarily supports the Head of BTS, it also plays an important coordination role across the leadership team by enabling effective meetings, follow-ups, communications, and cross-functional alignment where needed.
Key Responsibilities
* Admin Support
* Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
* Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
* Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities
* Team Support Activities
* Creating and managing agendas for leadership, virtual team, and workstream meetings; capturing minutes, decisions, and actions; and ensuring clear follow-through
* Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
* Creating, refining, and formatting executive-ready PowerPoint presentations, briefing materials, and supporting communications
Requirements
* Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
* Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
* Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high-quality executive materials
* Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast-moving environment
* Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones